Assistant Facilities Director

University of Wisconsin-Madison; Madison (WI); On-site; USD 67,000 - 81,000; Full time

Job summary

The University of Wisconsin–Madison is seeking an experienced Facilities Manager to lead and participate in 40-hour work weeks, combining administrative leadership with active facilities operations. The role includes hands-on troubleshooting, inspections, and maintenance across campus, using tools and equipment as needed.

Responsibilities include supervising maintenance staff, coordinating mechanical and electrical services, ensuring safety and regulatory compliance, and partnering with campus

Qualifications

• 3-5 years of progressively responsible experience in facilities management, building operations, maintenance, construction management, or related trades.
• Ability to communicate effectively with diverse stakeholder groups and respond to operational issues in a complex research and academic environment.
• Familiarity with regulatory compliance requirements, including environmental health and safety, ADA accessibility, and fire/life-safety standards.
• Demonstrated ability and willingness to perform hands-on facilities work, including troubleshooting mechanical, electrical, plumbing, and building systems; operating hand and power tools; conducting inspections; and assisting with maintenance and repair activities in support of departmental operations.

Responsibilities

• Minimizes institutional liability regarding compliance with federal regulations and environmental protection, hazardous materials and waste handling, and chemical substances (15%).
• Ensures work of employees meets university standards and expectations (10%).
• Responds to facility emergencies and urgent operational issues outside normal hours (5%).
• Sets priorities for scheduled mechanical and electrical services, administers preventive maintenance, inspects facilities, and supervises routine and emergency maintenance (15%).
• Coordinates and sometimes directly supervises emergency and routine maintenance on campus facilities (10%).
• Provides coaching, mentoring, and professional development to facilities staff, promoting teamwork and accountability (5%).
• Ensures protection systems (fire panels, detectors, sprinklers, pumps) are maintained per standards and that generators, rigging systems, and elevators are operational (15%).
• Works with procurement/services and planning to develop bid specs, obtain estimates, and prepare bid documents (15%).
• Serves as an approachable facilities leader building relationships with faculty, staff, researchers, clinicians, and campus partners (10%).

Skills

Facilities Mgmt

Maintenance work

Regulatory compliance

Hands-on ability

Communication

Education

High School Diploma

Associate Degree

Job description

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Facilities Manager

Job Summary:

This is a working management position that requires bothadministrative leadership and active participation in facilityoperations. The incumbent is expected to perform hands-ontroubleshooting, repairs, inspections, and maintenance activitiesas needed. Duties may include the use of hand tools, power tools,testing equipment, ladders, and other maintenance-related equipmentwhile supporting building operations, project execution, andemergency response activities. This position will be 100% FTE (40 hours per week).

Key Job Responsibilities:

• Minimizes institutional liability regarding the university'scompliance with federal regulations and regulations governingenvironmental protection, the handling of hazardous materials andhazardous waste, and the use of chemical substances and materials(15%)
• Ensures that the work performance of employees in the area ofresponsibility and maintenance zones or sections as a whole meetuniversity standards and expectations (10%)
• Be available to respond to facility emergencies and urgentoperational issues outside of normal business hours (5%)
• Establishes priorities for scheduled mechanical and electricalservices within the area of responsibility, administeringpreventive maintenance programs for facilities, inspectingfacilities to determine repair or replacement needs, andsupervising the performance of emergency and routine maintenance oncampus facilities within the area of responsibility (15%)
• Coordinates and sometimes directly supervises the performanceof emergency and routine maintenance on campus facilities(10%)
• Provide coaching, mentoring, and professional development tofacilities staff while promoting a culture of teamwork,accountability, and customer service (5%)
• Ensures all protection systems such as fire panels, smoke/heatdetectors, sprinkler systems, and pumps are maintained inaccordance with the regulatory requirements and industry standardsand ensures all emergency generators/power systems, riggingsystems, and elevators are properly maintained in accordance withindustry standards and are operational at all times (15%)
• Works with procurement services and planning, design andconstruction as appropriate in developing bid specifications andcontract documents for contract work to be performed, obtaining,reviewing, and analyzing estimates from reputable vendors, andpreparing the bid tabulation sheets and associated paperwork tosupport the request (15%)
• Serve as an approachable, visible facilities leader who buildsstrong relationships with faculty, staff, researchers, clinicians,and campus partners. (10%)

Department:

SVM Administration, Facility Services

Compensation:

The minimum salary for the position is $74,000 annually.Compensation will be based on qualifications and experience.

Required Qualifications:

• 3-5 years of progressively responsible experience in facilitiesmanagement, building operations, maintenance, constructionmanagement, or related trades
• Ability to communicate effectively with diverse stakeholdergroups and respond to operational issues in a complex research andacademic environment
• Familiarity with regulatory compliance requirements, includingenvironmental health and safety, ADA accessibility, and fire/lifesafety standards
• Demonstrated ability and willingness to perform hands-onfacilities work, including troubleshooting mechanical, electrical,plumbing, and building systems; operating hand and power tools; conducting inspections; and assisting with maintenance and repairactivities in support of departmental operations

Preferred Qualifications:

• Experience in higher education, healthcare, researchfacilities, veterinary facilities, laboratory environments, orother complex institutional settings

Education:

High School Diploma (Required)

Associates Degree (Preferred)

Additional Information:

This position has been identified as a position of trust thatincludes access to property. The selected candidate will be required to pass an initial criminal background check to be eligible for employment and then every four years thereafter. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen ornational of the United States, a lawful permanent resident, aforeign national authorized to work in the United States without the need of employer sponsorship) on or before the effective dateof appointment. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct,including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identitiesof applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7). The AnnualSecurity and Fire Safety Report contains current campus safetyand disciplinary policies, crime statistics for the previous 3calendar years, and on-campus student housing fire safety policiesand fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Contact Information:

For questions regarding the application process, please contact Anne Kaldunski, HR Coordinator, [e-mail]. For questions regarding the position, please contact Mark Thomas, Facilities Director, [e-mail].

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience,status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching,research, outreach, and diversity as inextricably linkedgoals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from everybackground - people who as students, faculty, and staff serveWisconsin and the world.

Equal Opportunity Employer:

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases asdefined by federal regulations and UW System policies. We promoteexcellence by acknowledging skills and expertise from allbackgrounds and encourage all qualified individuals to apply. Formore information regarding applicant and employee rights and toview federal and state required postings, visit the HumanResources Workplace Poster website . To request a disability or pregnancy-related accommodation for anystep in the hiring process (e.g., application, interview,pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division youare applying to. Please make your request as soon as possible tohelp the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct,including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identitiesof applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7). The AnnualSecurity and Fire Safety Report contains current campus safetyand disciplinary policies, crime statistics for the previous 3calendar years, and on-campus student housing fire safety policiesand fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.