Maintenance Coordinator

I-K-I; Edgerton (WI); On-site; USD 19 - 25; Full time

Job summary

I-K-I in Edgerton, Wisconsin is seeking a Maintenance Coordinator to support the maintenance team. You will manage scheduling, work orders, records, and supplier communications to keep facilities running smoothly.

The ideal candidate is organized, detail-oriented, proficient with Office 365 and Excel, and capable of multitasking in a fast-paced environment. You will split time between desk tasks and production areas, with hours Monday through Friday, 40 hours per week.

Qualifications

• High school diploma or equivalent required or preferred administrative training.
• Experience in an administrative/clerical role, preferably in maintenance or facilities management.
• Proficiency with Office 365, including advanced Excel skills, and maintenance management systems.
• Excellent communication and organizational skills.
• Ability to prioritize tasks and work independently.
• Excellent math and inventory counting skills.

Responsibilities

• Coordinate and schedule maintenance activities
• Prepare and manage work orders and service requests
• Maintain accurate records of maintenance operations
• Process purchase orders, invoices, and related documentation
• Assist with inventory control and ordering of maintenance supplies
• Communicate with staff, vendors, and contractors
• Support the maintenance and facilities managers with administrative tasks
• Other duties as assigned

Skills

Organizational skills

Excellent communication

Prioritize tasks

multitasking

Education

High school diploma or equivalent

Administrative training

Tools

Office 365

Excel

Maintenance management systems

Job description

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Maintenance Coordinator

Full Time Edgerton, WI, US

3 days ago Requisition ID: 1124

Salary: $22.00 Annually

Are you an organized and detail-oriented administrative professional looking to play a key role in supporting a dynamic maintenance team? We are seeking a Maintenance Coordinator to join our organization and help keep our facilities running smoothly. In this vital position, you'll manage scheduling, work orders, and communication between staff, technicians, and vendors—keeping everything running efficiently behind the scenes. If you thrive in a fast-paced environment and enjoy juggling multiple priorities, this opportunity is for you!

Job Title: Maintenance Coordinator

Job Summary:

The Maintenance Coordinator provides vital clerical and organizational support to the maintenance department. Responsibilities include scheduling maintenance appointments, managing work orders, maintaining records, processing invoices, responding to internal and external inquiries, and assisting with inventory management. The ideal candidate is detail-oriented, proficient with office software, and can multitask in a fast-paced environment. Strong communication skills and the ability to collaborate with technicians and vendors are essential.

Key Responsibilities:

• Coordinate and schedule maintenance activities
• Prepare and manage work orders and service requests
• Maintain accurate records of maintenance operations
• Process purchase orders, invoices, and related documentation
• Assist with inventory control and ordering of maintenance supplies
• Communicate with staff, vendors, and contractors
• Support the maintenance and facilities managers with administrative tasks
• Other duties as assigned

Qualifications:

• High school diploma or equivalent; additional administrative training preferred
• Experience in an administrative or clerical role, preferably in maintenance or facilities management
• Proficiency with Office 365, including advanced Excel skills, along with other software and maintenance management systems
• Excellent communication and organizational skills
• Ability to prioritize tasks and work independently
• Excellent math and inventory counting skills
• This position will split time between desk and production areas, approximately 50% sitting and 50% walking, bending, and lifting up to 25 lbs.
• All safety and PPE rules must be followed
• Hours are flexible between 7a-5p, M-F, 40 hours per week