Maintenance Coordinator

tricon; Atlanta (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Tricon is seeking a Maintenance Coordinator to manage work orders and purchase orders, coordinate maintenance requests, oversee repair projects, and handle invoicing and vendor communications for our rental properties in the U.S. and Canada.

Responsibilities include reviewing invoices, negotiating bids to reduce costs, coordinating with vendors and residents, and maintaining accurate records. A strong focus on communication and multitasking is essential for success in this role.

Qualifications

• Excellent written and verbal communication abilities.
• Strong typing skills.
• Proven ability to multi-task.
• Problem-solving experience is a plus.

Responsibilities

• Review and approve all invoices submitted for Purchase Orders within approval levels.
• Manage vendor relations and performance with our Vendor Specialists to ensure customer satisfaction.
• Negotiate bids to reduce costs while maintaining quality.
• Submit Works Orders to vendors and update vendor work order memos according to standard workflow.
• Coordinate with Vendor and residents for all scheduled and non-scheduled maintenance requests.
• Coordinate and oversee all repairs and maintenance projects on occupied homes through to completion.
• Maintain records and monitor maintenance status daily.
• Proactively communicate with resident and vendors through to the completion of work.
• Maintain an acceptable level of open work orders within their market.
• Create PO's along with proper GL Codes and make sure all vendor Purchase Orders are approved and completed properly in order for AP to process vendor payments efficiently

Skills

Communication

Typing

Multi-tasking

Problem-solving

Education

High school diploma or GED

Customer service experience

Attention to detail

Tools

Yardi

Job description

Tricon is an owner, operator and developer of single-family rental homes in the U.S. and multi-family apartments in Canada. Our commitment to enriching the lives of our employees, residents and local communities underpins Tricon's culture and business philosophy. We provide high-quality rental housing options for families across the United States and Canada through our technology-enabled operating platform and dedicated on-the-ground operating teams. Our development programs are also delivering thousands of new rental homes and apartments as part of our commitment to help solve the housing supply shortage.

Job Description

The Maintenance Coordinator is responsible for managing work orders and purchase orders, coordinating maintenance requests, overseeing repair projects, and handling invoicing and vendor communications. This role ensures that maintenance activities are completed efficiently and effectively, maintaining high standards of service for residents.

Essential Duties and Responsibilities:

• Review and approve all invoices submitted for Purchase Orders within approval levels
• Manage vendor relations and performance with our Vendor Specialists to ensure customer satisfaction
• Negotiate bids to reduce costs while maintaining quality
• Submit Works Orders to vendors and update vendor work order memos according to standard workflow
• Coordinate with Vendor and residents for all scheduled and non-scheduled maintenance requests
• Coordinate and oversee all repairs and maintenance projects on occupied homes through to completion
• Maintain records and monitor maintenance status daily
• Proactively communicate with resident and vendors through to the completion of work
• Maintain an acceptable level of open work orders within their market
• Create PO's along with proper GL Codes and make sure all vendor Purchase Orders are approved and completed properly in order for AP to process vendor payments efficiently

Qualifications:

• Excellent written and verbal communication abilities
• Strong typing skills
• Proven ability to multi-task
• Problem-solving experience is a plus

Minimum Requirements:

• High school diploma or GED
• Prior customer service experience
• Excellent attention to detail

Preferred Attributes:

• Knowledge of Yardi
• Prior Maintenance experience preferred

Physical Demands:

Frequently required to sit, talk, and hear.

Frequently required to stand and move; use hands to grasp, squeeze, finger, handle, and feel; reach, push, and pull with hands and arms; occasionally required to twist; reach overhead; stoop, kneel, squat, bend, and crouch.

Occasionally lift, carry, and move up to 10 pounds.

Vision abilities required by this job include close vision, distance vision, and depth perception

At Tricon, we are committed to creating a workplace where every individual is valued for their unique contributions, experiences, voices, and backgrounds. By embracing these principles, we aim to positively impact our business and the communities we serve, creating a lasting legacy where everyone can thrive.

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