Maintenance Clerk

QSL; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation based on experience

Professional development and training opportunities

Collaborative team environment

Safety-focused workplace culture

Job summary

QSL in Chicago is looking for a detail-oriented Maintenance Clerk to support our maintenance and operations teams. This full-time role involves creating work orders, coordinating with vendors, and managing inventory.

The ideal candidate should have experience with CMMS systems like Maximo and possess strong organizational skills. Join us in a safety-focused workplace culture that supports large-scale industrial operations.

Qualifications

• Previous administrative or maintenance support experience preferred.
• Experience with Maximo or other CMMS systems preferred.
• Ability to work in a fast-paced industrial or operational environment.

Responsibilities

• Create and manage maintenance work orders within Maximo.
• Monitor preventive maintenance schedules.
• Coordinate with vendors regarding parts and service requests.

Skills

Organizational skills

Multitasking

Communication skills

Vendor coordination

Attention to detail

Tools

Maximo

Microsoft Excel

Microsoft Outlook

Job description

Maintenance Clerk

Looking for an opportunity to support maintenance operations in a fast-paced industrial environment?

QSL America is a leading provider of port terminal, stevedoring, marine, and logistics services across North America. Our teams support high-volume industrial and cargo operations with a strong commitment to safety, operational excellence, and continuous improvement.

QSL America is seeking a highly organized and detail-oriented Maintenance Clerk to support our maintenance and operations teams in Chicago. This role is ideal for someone who enjoys coordinating work orders, inventory, purchasing, vendor communication, and maintenance planning while working closely with technicians and operational leadership.

This position plays a critical role in helping ensure maintenance activities remain organized, efficient, and aligned with operational and safety objectives.

Job Description

What We Offer:

• Competitive compensation based on experience
• Stable full-time opportunity
• Professional development and training opportunities
• Collaborative team environment
• Safety-focused workplace culture
• Opportunity to support large-scale industrial and logistics operations

Work Schedule:

• Full-time position
• Monday through Friday with occasional flexibility based on operational needs

Qualifications

Key Responsibilities:

• Create and manage maintenance work orders within Maximo
• Monitor preventive maintenance schedules and support maintenance planning activities
• Coordinate with vendors regarding parts, service requests, quotes, and delivery timelines
• Assist with inventory tracking, replenishment, and organization
• Support purchasing coordination, invoice follow-up, and PO approvals
• Review Daily Inspection Sheets to assist with maintenance backlog planning
• Maintain accurate maintenance records, reports, and documentation
• Support audits, inspections, and compliance-related administrative activities
• Work closely with maintenance technicians and leadership to support daily operations

What You Need to Succeed:

• Previous administrative or maintenance support experience preferred
• Experience with Maximo or other CMMS systems preferred
• Strong organizational and multitasking skills
• Proficiency with Microsoft Office applications including Excel and Outlook
• Strong communication and follow-up skills
• Ability to work in a fast-paced industrial or operational environment
• Attention to detail and strong data entry accuracy
• Experience with inventory, purchasing, or vendor coordination is a plus

Additional Information

QSL and all entities under the QSL name including Sycamore Specialized Carriers are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws. We are committed to fostering a diverse and inclusive workplace that reflects the communities we serve and encourages various perspectives and backgrounds.