Maintenance Clerk

AiLO Logistics; Anaheim (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401K plan

Vacation pay

Sick pay

Cell phone provided

Laptop provided

Life Insurance

Career advancement

Job summary

AiLO Logistics in Compton, CA is seeking a detail-oriented Maintenance Clerk to support the Maintenance Department with invoice processing, PO tracking, vendor communication, fleet documentation and administrative workflow tasks.

This full-time on-site role requires a high school diploma and 2+ years in maintenance administration or related fields, plus proficiency with Excel, Word and Outlook. You will follow SOPs, help with month-end close, and maintain accurate records to support operations.

Qualifications

• High school diploma or GED is required.
• 2+ years in maintenance administration, invoice processing, or related fields preferred.
• Proficiency with Microsoft Excel, Word, Outlook, and related business systems.
• Familiarity with maintenance, inventory, or transportation management software preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication with vendors and internal teams.

Responsibilities

• Process vendor invoices accurately and timely in the Transportation Management System (TMT).
• Review purchase orders, repair orders, receipts, and supporting documentation for accuracy and compliance.
• Communicate with vendors to resolve invoice discrepancies, missing documentation, pricing issues, or billing concerns.
• Coordinate with Accounting to ensure invoices are approved and processed within required timelines.
• Maintain and update the Purchase Order report daily to support visibility and month-end close requirements.
• Follow customer-specific SOPs for maintenance, invoice processing, documentation, and billing terms.
• Track, record, and file receipts for maintenance-related purchases.
• Charge parts, materials, fuel, rentals, and other maintenance-related expenses accurately.
• Process assigned maintenance workflow tasks, including fuel invoices and asset movement.
• Enter and validate mileage records in TMT for trucks and trailers.
• Maintain organized records for registrations, titles, inspections, and other fleet documentation.
• Provide administrative support to the Maintenance Department and assist with additional duties as assigned.
• Perform additional duties and special projects as needed to support operations.

Skills

Microsoft Excel

Microsoft Word

Outlook

Vendor communication

Attention to detail

Typing speed 40 wpm

TMT

Education

High school diploma or GED

Tools

TMT

Job description

Position: Maintenance Clerk

Company Name: AiLO Logistics

FLSA Status for Employee: Non-Exempt

Position Type: Full-Time

Location: On-Site (Compton, CA)

Formerly known as AJR Trucking, AiLO Logistics is redefining the future of logistics. Our rebrand represents more than a new name - it signals a strategic transformation rooted in innovation, technology, and excellence. As the logistics industry rapidly evolves to meet new customer expectations, AiLO is leading the charge by integrating artificial intelligence, automation, and data-driven efficiency into every aspect of our operations.

Our new identity embodies our commitment to adaptability, sustainability, and operational excellence. At AiLO Logistics, we are building the future of transportation-smart, efficient, and people-focused.

Position Summary:

The Maintenance Clerk is an opportunity for a highly driven, detail-oriented and dependable individual. This role supports the Maintenance Department with invoice processing, purchase order tracking, vendor communication, fleet documentation, and administrative workflow tasks. This position plays an important role in maintaining accurate records, supporting month-end close requirements, and ensuring maintenance-related transactions are processed in accordance with company procedures and customer-specific requirements.

Essential Job Functions & Responsibilities:

• Process vendor invoices accurately and timely in the Transportation Management System (TMT).
• Review purchase orders, repair orders, receipts, and supporting documentation for accuracy and compliance.
• Communicate professionally with vendors to resolve invoice discrepancies, missing documentation, pricing issues, or billing concerns.
• Coordinate with Accounting to ensure invoices are approved and processed within required timelines.
• Maintain and update the Purchase Order report daily to support visibility, accountability, and month-end close requirements.
• Follow customer-specific Standard Operating Procedures (SOPs) for maintenance, invoice processing, documentation, and allowable billing terms.
• Track, record, and file receipts for maintenance-related purchases.
• Charge parts, materials, fuel, rentals, and other maintenance-related expenses accurately as needed.
• Process assigned maintenance workflow tasks, including fuel invoices, rental support, asset movement, invoice support, and other assigned items.
• Enter and validate mileage records in TMT for trucks and trailers as required.
• Maintain organized records for registrations, titles, inspections, and other fleet documentation.
• Provide administrative support to the Maintenance Department and assist with additional duties as assigned.
• Perform additional duties, responsibilities, and special projects as assigned that support the needs of the Maintenance Department, overall business operations, and AiLO Logistics' mission, vision, and commitment to operational excellence.

Qualifications and Experience:

• High school diploma or general education degree (GED) required.
• 2 + years of prior experience in maintenance administration, invoice processing, accounting support, transportation, logistics, or fleet operations preferred.
• Proficiency with Microsoft Excel, Word, Outlook, and related business systems.
• Familiarity with accounting, inventory tracking, maintenance, or transportation management software preferred.
• Strong organizational skills with the ability to manage multiple tasks, reports, and deadlines.
• Strong written and verbal communication skills, including the ability to work professionally with vendors, Accounting, and internal departments.
• High attention to detail and accuracy when processing invoices, purchase orders, receipts, and fleet documentation.
• Ability to follow established SOPs, maintain confidential business records, and meet recurring deadlines.
• Minimum typing speed of 40 words per minute.

Compensation:

• The base pay depends on experience ($20.00/hour - $23.00/hour).

Schedule:

• Monday - Friday, 9AM - 6PM (Some weekends).

Benefits:

• Employer-paid Medical, Dental, and Vision coverage.
• Company-provided cell phone & laptop.
• Life Insurance coverage.
• 401(K) retirement plan.
• Vacation and Sick Pay.
• Employee Assistance Programs.
• Excellent opportunities for career advancement within a fast-growing, innovation-driven logistics company.