Maintenance and Operations Supervisor (HVAC)

U.S. Department of Veterans Affairs; Indianapolis (IN); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Relocation incentives

Job summary

The Maintenance & Operations Supervisor within the HVAC Shop at the Richard L. Roudebush VAMC in Indianapolis, IN oversees journeyman-level mechanics and leads maintenance, installation and repair of heating, water and steam systems, excluding patient-care medical systems.

Responsibilities include planning weekly schedules, assigning work, monitoring deadlines, supervising staff, ensuring safety and infection control, coordinating work orders in Maximo, and acting as COR on contracts as needed;

Qualifications

• Five years leading service teams in commercial/industrial environments.
• Five years creating and implementing preventative maintenance programs.
• COR certification or able to obtain COR certification.

Responsibilities

• Plan weekly schedule of shop employees.
• Assign work and manage deadlines.
• Coordinate and control work orders in Maximo.
• Inspect progress to ensure quality and efficiency.
• Maintain safety and infection prevention standards.
• Prepare cost estimates for equipment and services.
• Perform and evaluate staff performance.

Skills

Leadership

Planning

Scheduling

Supervision

Communication

Safety

Problem-solving

Tools

Maximo

Job description

Summary

The Maintenance & Operations Supervisor works within the HVAC Shop - Maintenance and Operations - Engineering Service - at the Richard L. Roudebush VAMC - Indianapolis - IN. This position involves the direction and supervision of journeyman-level - Air-Conditioning Equipment Mechanics - Maintenance Mechanic Work Lead - and Industrial Control Mechanics and others - as assigned - in the maintenance - installation and repair of all heating - water and steam apparatus - exclusive of patient care medical systems.

Summary

The Maintenance & Operations Supervisor works within the HVAC Shop - Maintenance and Operations - Engineering Service - at the Richard L. Roudebush VAMC - Indianapolis - IN. This position involves the direction and supervision of journeyman-level - Air-Conditioning Equipment Mechanics - Maintenance Mechanic Work Lead - and Industrial Control Mechanics and others - as assigned - in the maintenance - installation and repair of all heating - water and steam apparatus - exclusive of patient care medical systems.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/20/2026. EXPERIENCE: A specific length of training and experience is not required - but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge - skills - and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume. Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards. CERTIFICATION: The incumbent may be assigned to act as a COR over contracts assigned to the HVAC and refrigeration Shops and other Engineering areas. The incumbent must be COR certified or able to obtain a COR certification and will be assigned service contracts assigned to the Utilities Systems Shops and other engineering areas. SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element - which usually appears as question 1 in the on-line questionnaire. Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated. The potential eligibles are then rated against the remainder of the Job Elements: Equipment Assembly - Installation - Repair Lead or Supervise Meet deadlines Plan and organize work Reliability And Dependability Preferred Experience: Five years experience leading service team in commercial/industrial environment. Five years experience creating and implementing preventative maintenance programs. Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This position requires walking - standing - bending - sitting - crawling - and climbing. Incumbent must have good vision - with or without glasses. May lift or carry tools - equipment - ladders - scaffolding - parts and supplies up to 50 pounds. May occasionally lift and carry items over 50 pounds. Working Conditions: Work is performed both inside and outside buildings under dirt - dust - and other adverse conditions. Incumbent is subject to the ever-present hazards - cuts - bruises - falls - and burns. Incumbent much work in confined areas for periods up to one hour. At times - incumbent may be exposed to asbestos - fiberglass - and related substances.

Duties

• MAJOR DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Planning 30% Plans weekly schedule of the assigned shop employees by sequencing operations and assignments in order of importance
• Establishes deadlines - priorities - and work assignments based on general work schedules - methods - requirements - and policies established by higher levels of supervision
• Responsible for ensuring varying deadlines and production schedules are met to fulfill projected needs
• Determines equipment - material - and maintenance needs utilizing the scope of the work or task required - results of cost estimates - and precautions necessary to protect patients - environment - personnel - and equipment
• Coordinates and controls work order assignment utilizing Maximo or other electronic work order systems with appropriate personnel
• Keeps higher level supervision informed of the status of work in progress
• Assigns proper subordinates to tasks in order to complete HVAC and refrigeration related projects in an efficient and effective manner
• Frequently inspects jobs in progress to ensure optimum quantity and quality
• Assures the journeymen are adhering to proper infection prevention - sanitation - and safety standards as required
• Administration 30% Responsible for the general administrative and supervisory personnel functions of their unit
• Establishes and keeps current performance standards for subordinate's Performs annual and midterm performance evaluations and determines training needs
• Sets performance goals - makes recommendations for promotion or reassignment - counsel's employees - adjusts informal complaints and grievances through discussion with employees and union representatives - and initiates disciplinary action as needed
• Maintains production reports and records
• Prepares cost estimates for assigned trade shop equipment needed
• Adheres to and ensures subordinates adhere to all policies on EEO - information security - privacy - sexual harassment - and other personnel regulations
• Performs work order data entry
• Oversees work order data entry performed by employees supervised
• Inputs and manages data regarding labor hours - repair expenditures and other work order information
• Extracts work order data - provides continual updates - and follows up with requesters on status of work
• Provides emergency call coverage
• Acts as a Contracting Officer Representative (COR) for various simple service/materials contracts - as required Work Direction 20% Incumbent selects individual workers from the subordinate group and assigns the particular work or task to be performed
• Explains work requirements - methods - and procedures as needed
• Defines the standards of quality and quantity to be met - provides instruction on difficult work operations - and alters work plans and assignments as necessary to reduce or control costs and to accomplish the work of the unit as efficiently and effectively as possible
• Makes occasional spot checks on jobs in progress and performs final inspections on more important jobs
• Implements corrective actions within their authority to resolve work problems
• Recommends solutions to staffing problems and engineering requirements
• Work Schedule: Monday thru Friday 7:00 am - 3:30 pm Compressed/Flexible Schedule: Available at the discretion of the supervisor and needs of the service
• Position Description Title/PD#: Maintenance and Operations Supervisor (HVAC)/PD583-928000 Relocation/Recruitment Incentives: Authorized