Maintenance Administrator-Regional

Theuniversityunion; Hagerstown (MD); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Company paid life and AD&D

Voluntary life and AD&D

Voluntary STD

Company paid LTD for some positions

Employee Assistance Program (EAP)

PTO

Holiday Pay

Job summary

Theuniversityunion is seeking a detail-oriented Administrative Associate in Hagerstown, MD. The role supports the Maintenance and Property Management teams, coordinates service requests, and communicates with residents and contractors to keep operations running smoothly.

Key requirements include a high school diploma, strong Excel/Word skills, excellent written and verbal communication, and a valid driver's license with reliable transportation.

Qualifications

• High School Diploma or Equivalent.
• Professional demeanor, solid interpersonal skills and ability to work with confidential information
• Proficient in Word, Excel, and Email
• Excellent written and oral communication skills
• Ability to meet deadlines
• Ability to exercise good judgement and self-control
• Must possess enthusiasm, personal integrity, honesty, respect, and be a team player
• Valid driver’s license and access to a vehicle

Responsibilities

• Review the Maintenance Supervisor’s Move-Out Inspection Notes and assist with coordinating the turns process.
• Update Make Ready board.
• Schedule and monitor vendors and contractors for turns based on schedule and needs.
• Scheduled and monitor maintenance personnel for turns based on schedule and needs.
• Assign Maintenance Personnel to walk vacant readies and create punch lists
• Review all online service requests.
• Communicate with office personnel regarding issues or concerns with work orders.
• Contact and schedule vendors needed to complete service requests.
• Review work orders when complete to ensure all information included.
• Close work orders in OneSite.
• Communicate with residents about emergency shut-offs, in-unit inspections, special projects like roof work, drywall repair, and high-utility usage checks.
• Asset Data entry while coding invoices for Supervisor review.
• Coordinate and schedule appropriate safety training for maintenance employees.
• Create and monitor completion of preventative maintenance schedule
• Bending, climbing stairs, kneeling, lifting up to fifteen pounds, stretching, squatting, and walking
• Running and lifting over fifteen pounds
• Recommend changes to the position and job duties which will improve efficiency and safety
• Reports to the Maintenance Supervisor
• Takes direction from the Director of Property Management, Assistant Director of Property Management, Property Manager, and Maintenance Supervisor
• Internal contacts: managers and associates
• External contacts: residents, vendors, and guests

Skills

Multi-tasking

Detail oriented

Interpersonal skills

Writing and communication

Deadline-driven

Confidential information handling

Valid driver’s license

Education

High school diploma

Tools

Word

Excel

Email client

Job description

• Location 11512 Selema Drive,Hagerstown, MD, 21742,United States
• Base Pay $20.00 - $22.00 / Hour
• Other Compensation N/A
• Job Category Administrative, Office
• Employee Type Full-Time
• Required Degree High school
• Manage Others No

Strong ability to multi-task, take direction and is detail oriented

Requirements

• High School Diploma or Equivalent
• Professional demeanor, solid interpersonal skills and ability to work with confidential information
• Proficient in computer technology including Word, Excel, and Email
• Excellent written and oral communication skills
• Ability to meet deadlines
• Ability to exercise good judgement and self-control
• Must possess enthusiasm, personal integrity, honesty, respect, and be a team player
• Valid driver’s license and access to a vehicle

Responsibilities

Make Ready

• Review the Maintenance Supervisor’s Move-Out Inspection Notes and assist with coordinating the turns process
• Update Make Ready board
• Schedule and monitor vendors and contractors for turns based on schedule and needs
• Scheduled and monitor maintenance personnel for turns based on schedule and needs
• Assign Maintenance Personnel to walk vacant readies and create punch lists

Service Requests

• Review all online service requests
• Communicate with office personnel regarding issues or concerns with work orders
• Contact and schedule vendors needed to complete service requests
• Review work orders when complete to ensure all information included
• Close work orders in OneSite

Other Duties

• Communicate with residents about emergency shut-offs, in-unit inspections, special projects like roof work, drywall repair, and high-utility usage checks
• Asset Data entry while coding invoices for Supervisor review
• Coordinate and schedule appropriate safety training for maintenance employees
• Create and monitor completion of preventative maintenance schedule

Essential Physical Qualifications

• Bending, climbing stairs, kneeling, lifting up to fifteen pounds, stretching, squatting, and walking

Non-Essential Physical Qualifications

• Running and lifting over fifteen pounds

Authority

• Recommend changes to the position and job duties which will improve efficiency and safety

Relationships

• Reports to the Maintenance Supervisor
• Takes direction from the Director of Property Management, Assistant Director of Property Management, Property Manager, and Maintenance Supervisor
• Internal contacts: managers and associates
• External contacts: residents, vendors, and guests

Must have reliable transportation and a valid driver's license with an acceptable driving record.

• After 60 days
  • Medical
  • Dental
  • Vision
  • Company Paid Life and AD&D
  • Voluntary Life and AD&D
  • Voluntary STD
  • Company Paid LTD for some positions
  • Employee Assistance Program (EAP)
• After 90 days
  • PTO
  • Holiday Pay (8 paid holidays per year + 1 Floating Holiday)