Maintenance Administrator

Custom Processing Services Inc.; Reading (Berks County); On-site; USD 45,000 - 65,000; Full time

Job summary

Custom Processing Services Inc. seeks a Maintenance Administrator to optimize maintenance operations, improve efficiency and customer satisfaction. You will manage the CMMS MaintainX, assign daily work orders, and maintain accurate records.

Based at the Reading Campus with some travel to East Greenville, you will collaborate with the Maintenance Manager and the team to ensure parts availability, safe work practices, and timely reporting.

Qualifications

• Experience with CMMS and manufacturing environments preferred.
• 3-5 years' experience in a maintenance/manufacturing role preferred.
• Regular, predictable attendance required.

Responsibilities

• Maintain the CMMS MaintainX system with current tasks and new equipment needs.
• Sort, prioritize and assign daily work orders to the maintenance team.
• Maintain maintenance logs and report daily activities.
• Check inventory against work orders and ensure material availability.
• Close work orders and verify completion.
• Coordinate with vendors and purchasing for parts as needed.

Skills

Interpersonal skills

Written & verbal communication

Organizational skills

Problem solving

Detail oriented

Multi-tasking

Regular attendance

Team collaboration

Reading/writing instructions

Physical lifting ability

Education

High School diploma or GED

Associates or Bachelor's preferred

Tools

MaintainX CMMS

Microsoft Word

Microsoft Excel

Outlook

Job description

Description

The Maintenance Administrator will support processes that impact maintenance operational efficiency, effectiveness, customer satisfaction and profitability. The Maintenance Administrator will provide superior customer service and communication to internal and external customers and support the Maintenance Manager by providing guidance and information that contributes to the department’s performance and profitability. Communication is key in this role, having to understand campus priorities and schedule same through the CMMS (MaintainX). This role reports to the Maintenance Manager.

Requirements

Accountable Functions and Responsibilities:

• Maintain the CMMS (MaintainX) system which includes, but is not limited to, updating preventive maintenance tasks for currency, adding new equipment requirements, closing completed work orders, etc.
• Sort, prioritize and assign daily work orders to the maintenance Team based on feedback from the Maintenance Manager or delegate
• Maintain maintenance logs and report on daily activities
• Check inventoried parts against work orders and make sure we have material before work order is handed out.
• Close work orders and verify they are completed.
• Work through critical spares with the craftsmen to make sure they are in stock.
• Inventory & price compare parts & hardware to appropriate min/max levels.
• Add vendors and vendor documentation to our roster when needed.
• Verify time worked on each work order.
• Order parts needed to support maintenance activities, following Purchasing procedures.

Required Qualifications:

• Interpersonal and relationship building skills with an ability to collaborate with team members
• Competent written and verbal communication skills
• Excellent organizational and communication skills and tools
• Take a proactive stance with problem solving abilities
• Detail oriented
• Ability to effectively multi-task responsibilities
• Computer skills including Microsoft Word, Excel, and Outlook
• Regular, predictable, full attendance is an essential function of the job
• The employee will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines
• The employee must be able to occasionally lift and/or move up to 25 lbs.
• Work experience with cGMPs and ISO is a plus
• High School diploma or G.E.D.; Associates or Bachelor’s preferred
• 3-5 years' Experience in a Manufacturing or Maintenance related role is preferred
• Previous experience using a CMMS is preferred

Location:

• Reading Campus (primary work location) – 90% of time
• East Greenville Campus – 10% of time
• Other company locations as required – as needed

Work Environment (estimated averages):

• Office 95%
• Floor 5%

Growth Opportunities:

• Develop new expertise skills
• Additional opportunities may exist with Custom Processing Services, different departments, divisions, manufacturing facilities, or subsidiaries

Travel Requirements:

• Infrequent travel to local vendors as needed
• Between CPS sites as indicated above