Maintenance Administrator

Custom Processing Services; Reading (Berks County); On-site; USD 45,000 - 65,000; Full time

Job summary

Custom Processing Services in Reading, PA seeks a Maintenance Administrator to support maintenance operations, ensuring equipment uptime, safety, and cost efficiency. You will coordinate preventive maintenance, parts sourcing, and work order execution with the Maintenance Manager.

The role emphasizes strong communication with internal teams and external vendors, accurate CMMS updates, and meticulous documentation to improve department performance and profitability.

Qualifications

• Strong interpersonal and relationship-building skills with the ability to collaborate with team members.
• Competent written and verbal communication skills.
• Excellent organizational and communication skills and tools.
• Proactive problem-solving abilities and attention to detail.
• Ability to multi-task and manage priorities.
• Regular, predictable attendance is essential.

Responsibilities

• Maintain the CMMS (MaintainX) system including updating preventive maintenance tasks and equipment requirements.
• Sort, prioritize and assign daily work orders to the maintenance team based on feedback.
• Maintain maintenance logs and report on daily activities.
• Check inventoried parts against work orders and ensure material availability.
• Close work orders and verify completion.
• Manage critical spares with craftsmen to ensure in-stock status.
• Inventory and price compare parts to min/max levels; add vendors as needed.
• Verify time worked on each work order and order parts per Purchasing procedures.

Skills

Interpersonal skills

Written & verbal communication

Organizational

Problem solving

Attention to detail

Multitasking

Attendance

CMMS experience

Education

High School diploma or GED

Associate's or Bachelor's preferred

Tools

MaintainX CMMS

Microsoft Word

Excel

Outlook

Job description

Description

The Maintenance Administrator will support processes that impact maintenance operational efficiency, effectiveness, customer satisfaction and profitability. The Maintenance Administrator will provide superior customer service and communication to internal and external customers and support the Maintenance Manager by providing guidance and information that contributes to the department’s performance and profitability. Communication is key in this role, having to understand campus priorities and schedule same through the CMMS (MaintainX). This role reports to the Maintenance Manager.

Requirements

Accountable Functions and Responsibilities:

• Maintain the CMMS (MaintainX) system which includes, but is not limited to, updating preventive maintenance tasks for currency, adding new equipment requirements, closing completed work orders, etc.
• Sort, prioritize and assign daily work orders to the maintenance Team based on feedback from the Maintenance Manager or delegate
• Maintain maintenance logs and report on daily activities
• Check inventoried parts against work orders and make sure we have material before work order is handed out.
• Close work orders and verify they are completed.
• Work through critical spares with the craftsmen to make sure they are in stock.
• Inventory & price compare parts & hardware to appropriate min/max levels.
• Add vendors and vendor documentation to our roster when needed.
• Verify time worked on each work order.
• Order parts needed to support maintenance activities, following Purchasing procedures.

Required Qualifications:

• Interpersonal and relationship building skills with an ability to collaborate with team members
• Competent written and verbal communication skills
• Excellent organizational and communication skills and tools
• Take a proactive stance with problem solving abilities
• Detail oriented
• Ability to effectively multi-task responsibilities
• Computer skills including Microsoft Word, Excel, and Outlook
• Regular, predictable, full attendance is an essential function of the job
• The employee will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines
• The employee must be able to occasionally lift and/or move up to 25 lbs.
• Work experience with cGMPs and ISO is a plus
• High School diploma or G.E.D.; Associates or Bachelor's preferred
• 3-5 years' Experience in a Manufacturing or Maintenance related role is preferred
• Previous experience using a CMMS is preferred

Location:

• Reading Campus (primary work location) - 90% of time
• East Greenville Campus - 10% of time
• Other company locations as required - as needed

Work Environment (estimated averages):

• Office 95%
• Floor 5%

Growth Opportunities:

• Develop new expertise skills
• Additional opportunities may exist with Custom Processing Services, different departments, divisions, manufacturing facilities, or subsidiaries

Travel Requirements:

• Infrequent travel to local vendors as needed
• Between CPS sites as indicated above