Maintenance Administrative Assistant

ACE Air Cargo; Anchorage (AK); On-site; USD 26,000 - 34,000; Full time

Job summary

Alaska Central Express – Anchorage, AK seeks a Maintenance Administrative Assistant to serve as the first point of contact for maintenance inquiries. You will maintain maintenance personnel files, manage departmental documentation, and update internal databases while supporting the recruitment and onboarding of new maintenance personnel.

The ideal candidate will have strong administrative and organizational skills and the ability to juggle multiple priorities in a timely, efficient manner.

Qualifications

• Strong administrative skills and organizational abilities.
• Ability to manage multiple priorities in a timely and efficient manner.
• Experience supporting onboarding and HR processes is a plus.

Responsibilities

• Organize and maintain maintenance personnel files and records.
• Manage department documents and internal databases.
• Serve as primary contact for maintenance-related administrative inquiries.
• Assist with recruiting, hiring, and onboarding of maintenance personnel.
• Coordinate employee paperwork and maintain accurate records.
• Assist with travel, lodging, and transportation arrangements for MX dept.
• Process employee status and pay changes.
• Maintain schedule and timekeeping.

Skills

Administrative skills

Organizational skills

Multitasking

Communication

Job description

Position: Maintenance Administrative Assistant
Type: Full-time
Pay: The pay range starts at $22.00, depending on experience
Location: Alaska Central Express – Anchorage, AK

Job Summary

The administrative assistant will act as the first point of contact for the Maintenance-related inquiries from employees. Key responsibilities include maintaining maintenance personnel files, managing departmental documentation, and updating internal databases. The ideal candidate possesses strong administrative skills, excellent organizational abilities, and the capacity to manage multiple priorities in a timely and efficient manner. This position also supports the management team throughout the recruitment and hiring process for new maintenance personnel, including coordinating onboarding activities and maintaining employment records.

Essential Duties and Responsibilities

• Organize and maintain maintenance personnel files and records.
• Manage department documents and update internal databases.
• Serve as the primary contact for maintenance-related administrative inquiries.
• Assist the management team with recruiting, hiring, and onboarding new maintenance personnel.
• Coordinate employee-related paperwork and maintain accurate employee record.
• Assist with travel, lodging, and transportation arrangements for MX dept as required.
• Process employee status and pay changes.
• Maintain schedule and timekeeping.

As well as other duties assigned.

Hours of Operation: 7 am - 7 pm Monday - Friday; 10 am - 6 pm Saturday