Maintenance Administration Specialist (Logs and Records)

ITnova; California (MO); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401k

Paid-time-off

Paid holidays

Job summary

ITnova is seeking a detail-oriented Maintenance Administration Specialist (Logs and Records) to join our aviation maintenance team supporting rotary-wing aircraft operations. This role manages aircraft maintenance records, documentation, and historical files to ensure accuracy, compliance, and readiness.

The ideal candidate has 3–5 years of aviation records experience, strong knowledge of OOMA and maintenance documentation systems, and familiarity with CNAFINST 4790.2 and NAMP requirements. U.S.

Qualifications

• 3–5 years of aviation maintenance administration or logs and records experience.
• Familiarity with OOMA and maintenance documentation systems.
• Knowledge of CNAFINST 4790.2 and NAMP documentation requirements.
• High attention to detail and data accuracy.

Responsibilities

• Maintains and manages aircraft logs, records, and historical files per CNAFINST 4790.2 and local procedures.
• Ensures accuracy and completeness of OOMA entries and associated maintenance documentation.
• Performs audits of maintenance documentation to ensure quality and compliance.
• Tracks inspections, life limits, and due requirements; coordinates with Maintenance Control and QA.
• Prepares reports on readiness, discrepancies, and maintenance status.
• Supports QA audits, inspections, and program reviews.
• Maintains filing systems and records retention.

Skills

Aviation maintenance administration

OOMA knowledge

CNAFINST 4790.2 knowledge

NAMP knowledge

Attention to detail

Tools

Maintenance documentation systems

Job description

Maintenance Administration Specialist (Logs and Records)

ITnova is seeking a detail-oriented Maintenance Administration Specialist (Logs and Records) to join our aviation maintenance team supporting mission‑critical rotary‑wing aircraft operations. This position is responsible for managing aircraft maintenance records, documentation, and historical files to ensure accuracy, compliance, and operational readiness. The ideal candidate has experience with aviation maintenance documentation, records management, and quality assurance processes, with a strong understanding of maintenance tracking systems, technical publications, and regulatory requirements. This role plays a critical part in supporting safe‑for‑flight certification, audit readiness, and effective maintenance operations in a fast‑paced, mission‑focused environment.

Responsibilities

• Maintains and manages aircraft logs, records, and historical files in accordance with CNAFINST 4790.2, NAMP, and local procedures.
• Ensures accuracy and completeness of OOMA entries, maintenance actions, inspections, component removals and installations, and associated documentation.
• Performs audits of maintenance documentation to ensure compliance with quality assurance and records management standards.
• Tracks scheduled inspections, component life limits, and due requirements and coordinates with Maintenance Control, QA, and work centers for timely action.
• Reviews maintenance actions for proper documentation and support of safe‑for‑flight certification processes.
• Prepares reports and metrics related to aircraft readiness, discrepancies, and maintenance status, as assigned.
• Supports QA audits, inspections, and program compliance reviews.
• Maintains filing systems and records in accordance with records retention and document control requirements.

Requirements

• Minimum of 3 to 5 years aviation maintenance administration or logs and records experience.
• Strong working knowledge of OOMA and maintenance documentation systems is required.
• Familiarity with CNAFINST 4790.2 and NAMP documentation requirements is required.
• High attention to detail and data accuracy is required.
• Must be a U.S. citizen, able to obtain and maintain a Common Access Card (CAC); Secret clearance is preferred based on assignment.
• Must be able to read, interpret, and apply maintenance publications, directives, and forms relevant to logs and records administration.

Physical Requirements

• Must be able to lift and maneuver 50 pounds.
• Must be able to pass a fit‑for‑work physical and/or drug test as required.
• Must be able to work in areas that require awkward posturing, bending, kneeling, squatting, and working overhead.
• Must be able to work at height in the hangar and on the flight line, as required.
• Must be able to man and perform flight line extinguisher duties, as required.
• If required, must be able to pass a DOT physical and operate powered industrial trucks.
• If required, must be able to pass a respiratory physical and wear a respirator for 2 to 4 hours.
• If required, must be able to perform confined‑space activities.
• Travel may be required.

Benefits

• 401k
• Paid‑time‑off
• Paid holidays

Position is contingent upon award.

ITnova is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.