Maintenance Admin & Purchasing Coordinator

Georgia Pacific Corp.; Toledo (OR); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Job summary

Georgia-Pacific's Toledo, Oregon facility is seeking a Maintenance Administrative Assistant to support the Maintenance team. This role keeps department information, purchasing activities, vendor services, records, meetings, and follow-up actions organized and moving forward.

The successful candidate will be organized, detail-oriented, responsive, and comfortable coordinating across multiple priorities. This role creates value by improving administrative processes, maintaining reliable

Qualifications

• Administrative, office, purchasing, scheduling, or operational support experience.
• Experience using Microsoft Outlook, Word, Excel, and Teams.
• Experience maintaining records, reports, spreadsheets, or electronic tracking systems.
• Experience coordinating multiple priorities and communicating with internal and external customers.
• Ability to handle business information professionally and maintain accuracy with limited supervision.

Responsibilities

• Serve as a central point of contact for Maintenance information, requests, and follow-up.
• Maintain accurate spreadsheets, reports, trackers, checklists, logs, and departmental records.
• Use Passport to create purchase orders, process invoice payments, maintain accurate purchase-order information, support system cleanup, and follow up on work orders.
• Prepare and distribute recurring department reports.
• Coordinate meetings, schedules, agendas, materials, minutes, and action-item follow-up.
• Communicate with vendors regarding service requests, scheduling changes, invoices, and service-related issues.
• Adjust vendor services to support changing mill needs, including adding, reducing, or rescheduling services.
• Coordinate records and vendor scheduling for the facility's Integrated Pest Management program, including documentation, reported activity, and corrective-action follow-up.
• Coordinate vehicle purchases and maintain fleet records, including registrations, inspections, insurance documentation, fuel, mileage, and compliance information.
• Maintain required DOT documentation, including driver information, physicals, vehicle requirements, and drug and alcohol program records.
• Organize and maintain department resources in SharePoint, Teams, and other business systems.
• Identify and implement opportunities to improve department organization, tracking, communication, administrative processes, and follow-through.

Skills

Administrative support

Purchasing

Scheduling

Record keeping

Communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Passport

Asset Suite

SAP

Job description

Georgia-Pacific's Toledo, Oregon facility is seeking a Maintenance Administrative Assistant to support the Maintenance team. This role keeps department information, purchasing activities, vendor services, records, meetings, and follow-up actions organized and moving forward.

The successful candidate will be organized, detail-oriented, responsive, and comfortable coordinating across multiple priorities. This role creates value by improving administrative processes, maintaining reliable