Maintenance Admin

Growers Transplanting, Inc.; Salinas (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Growers Transplanting Inc. in Salinas, CA seeks a Maintenance Administrator to oversee work orders, coordinate repairs, and manage fleet maintenance records.

You will support the Maintenance Manager and collaborate with Safety, Accounting, and HR to maintain compliance and accurate reporting. The role requires 3–5 years of related experience, basic MS Office proficiency, and bilingual English/Spanish is preferred.

Qualifications

• High school diploma or equivalent required.
• Basic understanding of automobiles, trucks, and heavy agricultural equipment helpful.
• Three to five years of related experience.
• Experience using maintenance and repair data-management systems.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Bilingual English/Spanish preferred.
• Strong interpersonal, verbal and written communication skills across organizational levels.
• Strong organizational skills and ability to multitask with accuracy.
• Valid California driver’s license and eligibility for company vehicle insurance.

Responsibilities

• Administer and oversee creation, follow-up, and completion of work orders.
• Guide technicians in maintaining accurate records for assigned work orders.
• Coordinate repairs and preventive maintenance schedules for fleet availability.
• Support the Maintenance Manager and purchasing in processing purchase orders.
• Organize and account for replacement parts for the facility.*
• Provide information to accounting in a timely manner.
• Develop and administer tool check-in/check-out system.
• Provide updates on work-order status to Shop and Maintenance Managers.
• Coordinate with Safety, Accounting and HR to maintain fleet compliance records.
• Maintain DOT compliance records including 90-day inspections.
• Participate in inventories of equipment, tools, parts and supplies.
• Coordinate equipment rentals.
• Perform other duties as assigned.

Skills

Interpersonal communication

Verbal communication

Written communication

Education

High school diploma or equivalent

Tools

Maintenance data-management systems

Microsoft Office

Job description

Position Summary

Growers Transplanting Inc. attributes its success as a world-leading vegetable and fruit seedling producer and transplanting company to the strength of its teams. To continue delivering best-in-class seedlings and innovative agricultural solutions to field growers, we are seeking a Maintenance Administrator.

Description

Job Title: Maintenance Administrator

Job Classification: Full Time

Job Status: Salaried, Exempt

Reports To: Maintenance Manager

Location: Salinas, CA

Date: August 2026

Duties And Responsibilities

• Administer and oversee the creation, follow-up, and completion of work orders.
• Guide technicians /mechanics in maintaining accurate records for assigned work orders.
• Coordinate repairs and preventive maintenance schedules to support fleet availability and operational requirements.
• Support and partner with the MRO Buyer in preparing, submitting, and administering purchase order requests.
• Organize and account for replacement parts for the facility's shop.
• Provide accurate and timely information in response to accounting department inquiries.
• Develop and administer an effective tool check-in and check-out system.
• Provide the Shop Manager and Maintenance Manager with regular updates on work-order status.
• Partner with the Safety, Accounting, and Human Resources departments to maintain compliance records for rolling stock, including trucks, tractors, and other vehicles.
• Coordinate registration renewals, smog inspections, governmental filings, depreciation schedules, and other regulatory requirements related to the company’s fleet.
• Coordinate with the Safety and Logistics Manager and Shop Manager to maintain accurate DOT compliance records, including 90-day inspection documentation.
• Participate in and conduct periodic inventories of equipment, tools, parts, and supplies.
• Coordinate equipment rentals.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• Basic understanding of automobiles, trucks, and heavy agricultural equipment.
• Three to five years of related experience.
• Experience using maintenance and repair data-management systems.
• Basic proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Bilingual proficiency in English and Spanish preferred.
• Strong interpersonal, verbal, and written communication skills, with the ability to communicate information and ideas clearly and effectively across organizational levels.
• Strong organizational skills and the ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Valid California driver's license and continued eligibility for coverage under the company’s vehicle insurance policy.