MAILROOM LEAD (Temporary) - SECRET CLEARANCE REQUIRED

MW_enterprise; Arlington (VA); On-site; USD 47,000 - 63,000; Full time

Job summary

Dfnse Advance Rsrch Agncy in Arlington, VA is seeking a Mailroom Operations Specialist for a temporary contract at DARPA. The role handles loading/unloading bulk mail, overseeing a Mailroom team, and ensuring compliance with USPS and DoD security policies.

Requirements include an active DoD Secret Clearance, a Bachelor's degree or 3+ years in federal DoD or mail handling, strong customer service, and the ability to lift 65 pounds.

Qualifications

• Active DoD Secret Clearance is required.
• Bachelor's degree and/or minimum of three (3) years' specialized experience in the Federal, DoD, and/or commercial mail handling experience required
• Must possess strong customer service skills
• Must be able to lift 65 pounds

Responsibilities

• Responsible for loading, unloading and removing bulk mail and performing other duties incidental to the movement and processing of mail for DARPA
• Lead and supervise the Mailroom team by setting the example, disseminating and prioritizing work tasks
• Ensure the team complies with MSO/FLD customer service standards and DOD/DARPA mail and security policies and procedures
• Comply with USPS and Military Postal System rules and requirements for handling and safeguarding mail and postal materials
• Ensure that personnel are properly trained and equipped to conduct inspections of letter mail, envelopes and packages and what appropriate actions should be taken if a hazard is discovered
• Receive, distribute, and courier materials between DARPA and the Pentagon
• Coordinate with Pentagon point of contact to ensure burn bags are picked up weekly
• Maintain USPS, Federal Express, United Parcel Service and shred bin accounts for DARPA

Skills

Customer service

Education

Bachelor's degree

Job description

Job Category: Contract Services

Requisition Number: SUPPL007452

• Posted : September 9, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Dfnse Advance Rsrch Agncy
675 N Randolph Street
Arlington, VA 22203, USA

Dfnse Advance Rsrch Agncy
675 N Randolph Street
Arlington, VA 22203, USA

• Active DoD Secret Government Clearance is Required
• This is a temporary position expected to last from Dec. 2026 to Feb. 2027
• This position is located in Arlington, VA at the Defense Advanced Research Projects Agency (DARPA)
• The work hours are 7:30am to 4:30pm
• The hourly rate is $39.79 per hour
• Pre-employment background checks and drug testing are required

QUALIFICATIONS:

• Active DoD Secret Clearance is Required
• Bachelor's degree and/or minimum of three (3) years' specialized experience in the Federal, DoD, and/or commercial mail handling experience required
• Must possess strong customer service skills
• Responsible for the overall operation of mail room/loading dock facilities and other mail related functions
• Serves as the backup for the Supply Center Lead as needed and therefore should have an understanding of how the supply center operates.
• Must be able to lift 65 pounds
• DoD related mail handling experience required
• Federal Government Experience required
• DoD experience preferred
• Secret clearance required.

KEY RESPONSIBILITIES

• Responsible for loading, unloading and removing bulk mail and performing other duties incidental to the movement and processing of mail for the Defense Advanced Research Projects Agency (DARPA)
• Lead and supervise the Mailroom team by setting the example, disseminating and prioritizing work tasks
• Ensure the team complies with MSO/FLD customer service standards and DOD/DARPA mail and security policies and procedures.
• Comply with US Postal Service (USPS) and Military Postal System rules and requirements for handling and safeguarding mail and postal materials
• Ensure that personnel are properly trained and equipped to conduct inspections of letter mail, envelopes and packages and what appropriate actions should be taken if a hazard is discovered. Ensure all incoming mail and packages is screened using AUTO-CLEAR and Dual Draw
• Ensure outgoing letters and parcels are collected and sent out in a timely manner
• Ensure customer signatures for incoming registered, certified, and insured mail are collected for those letters and parcels requiring them
• Ensure proper distribution of incoming mail from USPS and package delivery firms throughout the building.
• Ensure express, registered, and certified mail are delivered to the US Post Office
• Ensure outgoing official mail items have the correct postage and that packages/letters are in proper condition for mailing.
• Train Mailroom staff to be able to answer customer questions regarding mail regulations and procedures, apply appropriate postage rates, and provide approximate delivery times
• Receive, distribute, and courier materials between DARPA and the Pentagon
• Coordinate with Pentagon point of contact to ensure burn bags are picked up every week
• Coordinate with the shred bin vendor to ensure bin contents are shredded onsite twice a month
• Maintain USPS, Federal Express, United Parcel Service and shred bin accounts for DARPA
• Keep detailed records, both hard and soft copies, of all FedEx and USPS packages processed out of DARPA
• Validate all FedEx bills before government payment with the Government Purchase Card (GPC)
• Coordinate with the Chief, FMSS and DARPA Technology offices for the shipment or prototypes, and other material or supplies from and between offsite locations
• Supervise the ordering of items needed to restock the mailroom with paper and other required supplies

Preferred

Bachelors or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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