Mailroom Coordinator

System One; Pensacola (FL); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Health benefits

401(k) plan

Life insurance

Job summary

System One is seeking a Mail Room Specialist in Pensacola, FL to handle inbound/outbound mail and shipments onsite. The role requires accurate record-keeping, technology use, and adherence to security standards. A small team environment offers routine tasks, independence, and a chance to support multiple departments.

The position pays 21.00/hr on a contract basis with onsite work; strong organizational and customer-service skills are essential to maintain efficient mail operations.

Qualifications

• High school diploma or GED.
• 1-3 years of mailroom, shipping/receiving, logistics, warehouse, courier, or related experience preferred.
• Experience handling USPS, FedEx, UPS, and other commercial carrier services.
• Working knowledge of package tracking systems, barcode scanners, shipping software, and Microsoft Office applications.
• Strong attention to detail with the ability to accurately track and document shipments.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Demonstrated customer service skills and a professional demeanor.
• Ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Receive, sort, process, and distribute incoming mail and packages from USPS, FedEx, UPS, DHL, courier services, and other carriers.
• Prepare and process outgoing shipments, ensuring compliance with carrier requirements and organizational procedures.
• Maintain accurate records for accountable and trackable mail using package tracking software and internal logging systems.
• Research, resolve, and follow up on delivery discrepancies, lost packages, misrouted mail, and tracking issues.
• Obtain signatures and maintain chain-of-custody documentation for accountable items.
• Perform scheduled mail and package deliveries throughout multiple buildings and departments.
• Provide exceptional customer service while interacting with employees, vendors, and delivery personnel.
• Operate mail processing equipment, postage systems, scanners, and shipping software.
• Assist with inventory management of shipping and mailing supplies.
• Maintain organized mailrooms, storage areas, and delivery routes.
• Ensure compliance with company policies, security procedures, and confidentiality requirements.
• Support special projects, office moves, bulk mailings, and departmental initiatives as assigned.

Skills

Attention to detail

Time management

Customer service

Communication (verbal & written)

Independence

Reliability

Teamwork

Safety awareness

Technology proficiency

Education

High school diploma or GED

Tools

Package tracking systems

Barcode scanners

Shipping software

Microsoft Office

Job description

Job Title: Mail Room Specialist

Location: Pensacola, FL

Type: Contract

Compensation: 21.00/hr W2

Work Model: Onsite – onsite

Responsibilities

• Receive, sort, process, and distribute incoming mail and packages from USPS, FedEx, UPS, DHL, courier services, and other carriers.
• Prepare and process outgoing shipments, ensuring compliance with carrier requirements and organizational procedures.
• Maintain accurate records for accountable and trackable mail using package tracking software and internal logging systems.
• Research, resolve, and follow up on delivery discrepancies, lost packages, misrouted mail, and tracking issues.
• Obtain signatures and maintain chain-of-custody documentation for accountable items.
• Perform scheduled mail and package deliveries throughout multiple buildings and departments.
• Provide exceptional customer service while interacting with employees, vendors, and delivery personnel.
• Operate mail processing equipment, postage systems, scanners, and shipping software.
• Assist with inventory management of shipping and mailing supplies.
• Maintain organized mailrooms, storage areas, and delivery routes.
• Ensure compliance with company policies, security procedures, and confidentiality requirements.
• Support special projects, office moves, bulk mailings, and departmental initiatives as assigned.

Requirements

• High school diploma or GED.
• Minimum of 1-3 years of mailroom, shipping/receiving, logistics, warehouse, courier, or related experience preferred.
• Experience handling USPS, FedEx, UPS, and other commercial carrier services.
• Working knowledge of package tracking systems, barcode scanners, shipping software, and Microsoft Office applications.
• Strong attention to detail with the ability to accurately track and document shipments.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Demonstrated customer service skills and a professional demeanor.
• Ability to prioritize multiple tasks in a fast-paced environment.

Physical Requirements

• Ability to walk extended distances throughout the workday while making scheduled deliveries.
• Ability to consistently lift, carry, push, and pull up to 50 pounds.
• Ability to bend, stoop, reach, climb stairs, and stand for extended periods.
• Ability to move mail carts, package containers, and delivery equipment safely.
• Ability to perform repetitive physical tasks throughout the shift.

Preferred Qualifications

• Experience working in a corporate mail center, financial institution, government facility, or large campus environment.
• Experience with accountable mail, certified mail, registered mail, and package tracking systems.
• Familiarity with inventory tracking and recordkeeping procedures.
• Knowledge of shipping regulations and carrier requirements.
• Experience operating mail meters, postage systems, and shipping platforms.

Key Competencies

• Reliability and dependability
• Attention to detail
• Customer Service Oriented
• Accountability and integrity
• Problem-solving skills
• Time management
• Adaptability and flexibility
• Teamwork and collaboration
• Safety awareness
• Technology proficiency

Working Conditions This position requires frequent movement throughout office buildings and campus locations, regular lifting and transporting of packages, and continuous interaction with employees, carriers, and vendors. The employee must be able to meet established delivery schedules while maintaining accuracy and professionalism.

The successful candidate will be outgoing, dependable, and committed to providing exceptional mail and package delivery services while ensuring accurate tracking and accountability for all shipments.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.