Mailroom Associate

Ricoh Americas Corporation; Troy (AL); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Health insurance

401K

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Tuition assistance

Paid vacation

Job summary

Ricoh is seeking an On-Site Services Specialist to support client sites in Troy, AL by operating copying and scanning equipment, processing mail, and providing first-line service. You will handle basic setup, maintenance, and travel between buildings as needed.

The role emphasizes hands-on operation of office equipment, customer service, and accurate record-keeping with supervision from Site Management. High school diploma and basic computer skills required.

Qualifications

• Requires basic computer skills including MS Office.
• Prior copy/office equipment experience preferred.
• Good organizational skills and attention to detail.

Responsibilities

• Operate MS Office and Email systems.
• Perform basic scanning responsibilities.
• Ensure copiers and related equipment are functioning and report issues.
• Maintain records for management reports and inventories.
• Distribute mail and supplies within the site.
• Set up furniture and conference rooms as needed.
• Respond to and coordinate service calls with technicians.

Skills

Technical aptitude

Customer service

MS Office

Effective communication

Education

High school diploma or GED

Job description

On-Site Services Specialist

POSITION PROFILE

Provides operations functions in one or all of the following areas: operates duplicating equipment, performs associated copying tasks, scanning equipment, operate low to mid volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and first call response for customer site equipment. May also perform one of the following at entry level: bindery, Quality Control and final check, housekeeping, file services, call center representative, etc. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration.

Job Duties and Responsibilities

• Operate MS Office and Email systems

• Perform basic scanning responsibilities

• Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.

• Maintains records for management reports and inventories of supplies needed.

• Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.

• Performs furniture/conference room set up

• Performs Fulfillment functions

• Calculates charges for jobs performed and maintains logs.

• Responds to and coordinates all service calls required by customer.

• May perform filing duties in conjunction with specific customer requests.

• Delivers completed jobs to pre-determined customer locations within and outside of the site.

• Maintains daily meter and service logs.

• May travel between customer's buildings.

• Answers customer questions regarding status or feasibility of job requests.

• Ensures upkeep of convenience copier areas by keeping neat and well stocked.

• Performs duties related to the shipping and/or receiving of materials in a mailroom type environment

• Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.

• Uses all copier equipment, calculator, fax machine, postage meter and some PC.

• Performs filing duties, which may include purging and archiving old documents.

• Understanding of Ricoh Services Portfolio & Technology

• Performs other duties as assigned.

Qualifications (Education, Experience and Certifications)

Typically Required:

• Requires high school diploma, GED, or equivalent work experience.

• Some related copy job experience is preferred.

• May require a valid driver's license and minimum levels of auto insurance coverage per Ricoh policy.

• Demonstrated competency in basic computer skills including proficiency in MS Office Suite.

KNOWLEDGE, Skills And Abilities

• Technical aptitude with printers, copy and postage machines and other office equipment

• Good customer service skills

• Good organization skills

• Able to communicate effectively with internal and external customers

Working Conditions, MENTAL aND PHYSICAL DEMANDS

• Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level.

• Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction, prepare, provide and convey diversified information.

• Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 lbs.

• Moderate dexterity, regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.

• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

• Augment your education with team member tuition assistance programs.

• Enjoy paid vacation time and paid holidays annually

• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.