Mailroom Associate

Ricoh Company, Ltd.; Illinois; On-site; USD 32,000 - 48,000; Full time

Job summary

Ricoh Company, Ltd. is seeking an On-Site Services Specialist to support operation of copying, scanning, and mail processing equipment at customer sites.

You will respond to service requests, perform basic setup tasks, and help maintain equipment through daily checks and reports. The role involves travel between customer sites, coordinating with site management, and ensuring on-site offices run smoothly with orderly mail, supplies, and document handling.

Qualifications

• Requires high school diploma, GED, or equivalent work experience.
• Copy job experience preferred.
• May require a valid driver's license and auto insurance per Ricoh policy.
• Proficiency in MS Office Suite.

Responsibilities

• Operate MS Office and Email systems.
• Perform basic scanning responsibilities.
• Ensure convenience copiers are working properly and clear paper jams.
• Maintain records for management reports and inventories of supplies.
• Distribute office supplies, fax transmissions and mail to designated points.
• Set up furniture/conference rooms as required.
• Perform Fulfillment functions.
• Respond to and coordinate service calls for customers.
• Travel between customer's buildings may be required.
• Maintain daily meters and service logs.
• Answer customer questions regarding status or feasibility of requests.
• Maintain copier areas neat and stocked.
• Handle shipping/receiving in mailroom environments.
• Use bindery equipment and related tools to fulfill jobs.

Skills

Printer & office tech

Customer service

Organization

Communication

Education

High School diploma / GED

Job description

On-Site Services Specialist

POSITION PROFILE

Provides operations functions in one or all of the following areas: operates duplicating equipment, performs associated copying tasks, scanning equipment, operate low to mid volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and first call response for customer site equipment. May also perform one of the following at entry level: bindery, Quality Control and final check, housekeeping, file services, call center representative, etc. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration.

Job Duties and Responsibilities

• Operate MS Office and Email systems
• Perform basic scanning responsibilities
• Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.
• Maintains records for management reports and inventories of supplies needed.
• Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
• Performs furniture/conference room set up
• Performs Fulfillment functions
• Calculates charges for jobs performed and maintains logs.
• Responds to and coordinates all service calls required by customer.
• May perform filing duties in conjunction with specific customer requests.
• Delivers completed jobs to pre-determined customer locations within and outside of the site.
• Maintains daily meter and service logs.
• May travel between customer's buildings.
• Answers customer questions regarding status or feasibility of job requests.
• Ensures upkeep of convenience copier areas by keeping neat and well stocked.
• Performs duties related to the shipping and/or receiving of materials in a mailroom type environment
• Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.
• Uses all copier equipment, calculator, fax machine, postage meter and some PC.
• Performs filing duties, which may include purging and archiving old documents.
• Understanding of Ricoh Services Portfolio & Technology
• Perform other duties as assigned.

Qualifications (Education, Experience and Certifications)

Typically Required:

• Requires high school diploma, GED, or equivalent work experience.
• Some related copy job experience is preferred.
• May require a valid driver's license and minimum levels of auto insurance coverage per Ricoh policy.
• Demonstrated competency in basic computer skills including proficiency in MS Office Suite.

KNOWLEDGE, Skills And Abilities

• Technical aptitude with printers, copy and postage machines and other office equipment
• Good customer service skills
• Good organization skills
• Able to communicate effectively with internal and external customers

Working Conditions, MENTAL aND PHYSICAL DEMANDS

• Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level.
• Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction, prepare, provide and convey diversified information.
• Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 lbs.
• Moderate dexterity, regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.