Sr. Onsite Services Specialist

The Temp Plugs; Boston (MA); On-site; USD 35,000 - 50,000; Full time

Job summary

A temporary staffing company is looking for a Sr. Onsite Services Specialist in Boston. You will be responsible for operating high-volume copy and document imaging equipment, maintaining records for management reports, and ensuring proper maintenance of office resources. Candidates should possess excellent customer service skills and be available for occasional overtime. This role requires prior experience in the field along with a high school diploma or GED.

Qualifications

• Requires high school diploma, GED and 1‑2 years of experience in a related field.
• Some related copy job experience is preferred.
• May require valid driver's license and minimum levels of auto insurance coverage.

Responsibilities

• Runs high volume copy machines and performs binding and finishing work.
• Maintains records for management reports and inventories of supplies.
• Answers customer questions regarding status or feasibility of job requests.
• Performs duties related to the shipping and receiving of materials.
• Coordinates all service calls required by customer.

Job description

About the job Sr. Onsite Services Specialist

Summary

08:00 am to 08:00 pm (Mon to Fri)

Job Type: Temp to perm

Provides operations functions in one or all of the following areas: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document imaging equipment and related software. Also operates high volume mail management systems. Generates reports for digital printing, imaging, and mail systems in digital format. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc. May perform various building support functions related to meeting set ups and light maintenance. Note: Due to the higher level of presentation and telephone skills needed to perform receptionist duties, employees performing this function are considered to be Senior On‑Site Services Specialist. This position reports directly to the Site Manager, Site Supervisor, or Assistant Site Manager, depending on site personnel configuration.

Job Duties and Responsibilities

• Runs high volume copy machines and performs binding and finishing work.
• Operating high volume document imaging systems.
• Operating document image handling software.
• Operating MS Office and Email systems for opening, sending and retrieving files.
• Opening, saving and transferring PC files based on established protocols.
• Accessing document management systems via established protocols.
• Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.
• Maintains records for management reports and inventories of supplies needed.
• Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop‑off points as required.
• Calculates charges for jobs performed and maintains some billing logs.
• Responds to and coordinates all service calls required by customer.
• May perform filing duties in conjunction with specific customer requests.
• Delivers completed jobs to pre‑determined customer locations within and outside of the site.
• Maintains daily meter and service logs.
• May travel between customers buildings.
• Answers customer questions regarding status or feasibility of job requests.
• Ensures upkeep of convenience copier areas by keeping neat and well stocked.
• Performs duties related to the shipping of materials.
• Performs duties related to the receiving of materials.
• May perform meeting room and conference room set ups.
• May perform building occupant moves within assigned facilities.
• May perform re‑laming and light maintenance duties as assigned.

JOB TITLE: Sr On‑Site Service Specialist.MS Ops

Position Description Page 2 MARCH, 2012

May perform occasional cleaning duties as needed.

May require periodic overtime on nights and weekends, including off‑hour emergency response.

Uses shrink‑wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.

Uses all copier equipment, calculator, fax machine, postage meter and some PC.

Performs filing duties, which may include purging and archiving old documents.

Performs other duties as assigned.

Minimum Qualifications

• Requires high school diploma, GED and 1‑2 years of experience or equivalent experience in a related field.
• Some related copy job experience is preferred.
• May require valid driver's license and minimum levels of auto insurance coverage per Ricoh policy.

Knowledge, Skills and Abilities

• Excellent customer service skills
• Good PC skills
• Good organizational skills and ability to prioritize
• Mathematical and filing skills
• Ability to use office machines and technical equipment

Working Conditions, Mental and Physical Demands

Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level. Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction prepare, provide and convey diversified information. Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50‑55 lbs. and in pushing or pulling machines on wheels, which may weigh up to 700 lbs., in order to move for repairs. Walking between buildings may be necessary. Moderate dexterity regular application of basic skills (calculator, keyboard hand tools, eye/hand coordination).