Mailroom Associate

Ricoh Americas Corporation; Dublin (OH); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401K plan

Tuition assistance

Paid time off

Job summary

Ricoh Americas Corporation seeks a Senior On-Site Service Specialist to manage mailROOM operations in a professional office setting. You will receive, sort, and distribute mail and packages, process outgoing mail, and assist with couriers while delivering responsive customer service.

The role requires a high school diploma or GED and 1–2 years of related experience, plus basic MS Office skills and knowledge of shipping/receiving procedures.

Qualifications

• Requires knowledge of shipping/receiving procedures.
• Ability to work independently and flexibly to complete tasks.
• Proficient in basic computer skills including MS Office Suite.
• Experience with shipping and logistics systems is preferred.
• Knowledge of postal regulations and courier services is helpful.

Responsibilities

• Receive, sort, and distribute incoming mail and packages.
• Prepare, process, and dispatch outgoing mail using postage and shipping systems.
• Track and log packages using internal tracking software.
• Coordinate shipments through carriers such as FedEx, UPS, DHL, and USPS.
• Maintain accurate records of mailroom activities and package deliveries.
• Operate mail processing equipment, including postage meters, scanners, and inserters.
• Provide customer service support to employees and visitors regarding mail and shipping inquiries.
• Ensure compliance with company policies, security procedures, and shipping regulations.
• Maintain inventory of mailroom supplies and submit replenishment requests as needed.
• Maintain a clean, organized, and safe work environment.

Skills

Customer service

Shipping/logistics

MS Office

Problem solving

Verbal communication

Education

High school diploma or GED

Tools

MS Office Suite

Job description

Senior On-Site Service Specialist, MS Onsite SCA

$17.55 - $22.21 per hour

The Mailroom Associate is responsible for managing incoming and outgoing mail, packages, and shipments while providing exceptional customer service in a professional office environment. This role supports daily mailroom operations, ensuring the timely and accurate distribution of mail, courier packages, and internal correspondence.

Key Responsibilities

• Receive, sort, and distribute incoming mail and packages.

• Prepare, process, and dispatch outgoing mail utilizing postage and shipping systems.

• Track and log packages using internal tracking software.

• Coordinate shipments through carriers such as FedEx, UPS, DHL, and USPS.

• Maintain accurate records of mailroom activities and package deliveries.

• Operate mail processing equipment, including postage meters, scanners, and inserters.

• Provide customer service support to employees and visitors regarding mail and shipping inquiries.

• Ensure compliance with company policies, security procedures, and shipping regulations.

• Maintain inventory of mailroom supplies and submit replenishment requests as needed.

• Maintain a clean, organized, and safe work environment.

Preferred Qualifications

• Experience with shipping and logistics systems.

• Knowledge of postal regulations and courier services.

• Experience in a corporate office or managed services environment.

Qualifications (Education, Experience and Certifications)

Requires high school diploma or GED and1-2 years of related work experience.

May require valid driver's license and minimum levels of auto insurance coverage per Ricoh.

Demonstrate competency in basic computer skills including proficiency in MS Office Suite

KNOWLEDGE, Skills and Abilities

Requires knowledge and understanding of shipping/receiving procedures.

Basis electronics knowledge is preferred.

Possesses ability to work independently and flexibly to complete projects.

Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials.

Possesses ability to comprehend instructions concerning mail delivery.

Possesses troubleshooting and problem-solving skills.

Possesses excellent customer relations skills and excellent verbal communication skills.

Working Conditions, MENTAL AND PHYSICAL DEMANDS

Makes daily telephone/in-person contact with customers, employees, managers and/or Dispatch Department and occasional telephone contact with vendors and equipment repair people.

Dealing with tight deadlines and quick turnaround times imposes high stress levels.

Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 lbs. and in pushing or pulling machines on wheels, which may weigh up to 400 lbs., in order to move for repairs . Walking between buildings may be necessary.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.

• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

• Augment your education with team member tuition assistance programs.

• Enjoy paid vacation time and paid holidays annually

• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.