Mail Svcs Supervisor

CBRE HV; Mountain View (CA); On-site; USD 75,000 - 100,000; Full time

Job summary

CBRE is seeking a Mail Services Supervisor to oversee mailroom operations for a building or campus. You will supervise personnel, set schedules, and coordinate shipping/receiving duties as needed.

This role sits within Office Operations, requiring strong organizational skills, MS Office proficiency, and the ability to explain complex concepts. Prior supervisory experience is preferred.

Qualifications

• High School Diploma or GED required with 5+ years of related supervisory experience.
• Strong ability to explain complex concepts and procedures.
• Expert knowledge of Microsoft Office products (Word, Excel, Outlook).
• Excellent organizational skills and attention to detail.

Responsibilities

• Supervise personnel assigned to mail services, set schedules, and cross-train staff.
• Conduct safety and operations meetings as needed.
• Maintain mailing cost records and implement cost-saving initiatives.
• Update policy and procedure manuals for mailroom operations.
• Monitor production requests, set up conference rooms, and handle communications professionally.
• Resolve complex problems and guide the team toward objectives.

Skills

Supervisory experience

Microsoft Office

Communication skills

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Excel

Job description

About the Role:As a CBRE Mail Services Supervisor, you will be responsible for supervising all aspects of the mailroom operations for a building or campus.This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do

• Supervise personnel assigned to mail services. This includes establishing work schedules, assigning tasks, cross-training staff to perform shipping/receiving duties as back-up, and evaluating and developing performance.
• Conduct personnel meetings as necessary about safety, procedures, and operations.
• Maintain records of the mailing costs incurred by each business unit or department and implement cost savings programs and procedures to increase efficiency.
• Maintain policy and procedural manuals for mailroom operations. Recommend changes and inform mailroom personnel of changes made.
• Monitor on-line production/copy requests, set up conference rooms for client meetings, answer telephones and take messages in a professional manner.
• Resolve complex problems and identify appropriate approaches to existing solutions to accomplish team objectives.
• May establish new techniques to ensure the team is able to meet its objectives.
• Has a direct impact on the team objectives as well as the objectives of related teams.
• Ensure personal and team outcomes have a positive impact on customer objectives.
• Lead by example and model behaviors that are consistent with CBRE RISE values. Guide team through the application of basic knowledge of practices and procedures. Work to build consensus.

What You’ll Need

• High School Diploma or GED with 5+ years of job-related experience. Prior shift manager or supervisory experience preferred.
• In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
• Requires the ability to explain complex concepts or sensitive information.
• Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Excellent organizational skills with a master- level inquisitive mindset.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.