Mail Room Operator

Paycom - ATS; Minot (ND); On-site; USD 32,000 - 42,000; Full time

Job summary

Trinity Health is seeking a Mail Room Operator to sort and distribute mail, packages, and interoffice deliveries. The role supports secure handling and timely processing of items across departments.

The position involves operating postage meters and mailroom devices, maintaining supplies, and coordinating with vendors. A high school diploma or GED is required, with prior mailroom or clerical experience preferred.

Qualifications

• Requires high school diploma or GED.
• Two years of related experience preferred.

Responsibilities

• Sort, process, and distribute incoming/outgoing mail, packages, and interoffice deliveries.
• Operate mailroom equipment (postage meters, folder inserters, labelers).
• Track delivery of time-sensitive or accountable items.
• Maintain mailroom supplies and organization.
• Coordinate with departments and external carriers for deliveries.
• Follow safety, security, and confidentiality procedures.

Skills

Mail handling

Interoffice communication

Clerical tasks

Data entry

Safety procedures

Education

High school diploma or GED

Tools

Postage meters

Folder inserters

Labelers

Job description

Position Summary:The Mail Room Operator provides essential support services by sorting, processing, and distributing incoming and outgoing mail, packages, and internal deliveries for Trinity Health. This role ensures the timely, accurate, and secure handling of all mailroom operations while supporting interoffice delivery needs and assisting with related clerical tasks in accordance with established organizational procedures. Working as part of a coordinated support services team, the Mail Room Operator contributes to smooth daily operations by maintaining organized workflows, clear communication, and consistent attention to detail that supports departments across the organization.Key Responsibilities:Sort, process, and distribute incoming and outgoing mail, packages, and interoffice deliveries according to established procedures.Operate mailroom equipment such as postage meters, folder inserters, and labelers.Track and document delivery of time sensitive or accountable items as required.Maintain mailroom supplies, cleanliness, and organization.Coordinate with departments and external carriers to address delivery or pickup needs.Follow safety, security, and confidentiality procedures when handling mail and packages.Assist with other clerical or support tasks for the department as assigned.Licenses and Certifications Required:Valid drivers license is requiredEducational Requirements:High school diploma or GED preferred.Experience Requirements:Two years of related experience is preferred.Special Skills or Training Requirements:NonePhysical Requirements:The Mail Room Operator requires the ability to perform office and computer based work, including sitting for 6–8 hours per shift with intermittent standing and walking; frequent keyboarding, data entry, and document handling; and fine motor skills necessary for working with calculators, computers, and office equipment. The role may occasionally require lifting or moving up to 20 pounds of files, supplies, or related materials. Adequate vision, hearing, and communication abilities are needed to perform job responsibilities safely and effectively.Environmental Requirements:Work is performed in an office and corporate finance environment with routine exposure to computers, office equipment, shared workspaces, and typical noise levels. Duties may involve working with deadlines, periodic peak workloads, and frequent interaction with colleagues, vendors, and other departments. The role requires adherence to Trinity Health policies, including confidentiality, information security, and safety procedures.