Mail Room Coordinator - Seasonal

Dahl Consulting; Pleasant Prairie (WI); On-site; USD 26,000 - 34,000; Full time

Job summary

Dahl Consulting seeks a reliable Mail Room Coordinator to manage daily mail and package operations in a fast-paced distribution setting. You will help ensure accurate receipt, sorting, stamping, and dispatch of mail, keeping clear records and supporting dock activities.

The role emphasizes attention to detail, ability to lift up to 30 pounds, and independent work across a busy mailroom environment in Pleasant Prairie, WI.

Qualifications

• High school diploma, GED, or equivalent.
• Ability to maintain regular and reliable attendance.
• Strong attention to detail and organizational skills.
• Ability to accurately sort, track, and distribute mail and packages.
• Basic recordkeeping and inventory management skills.
• Ability to lift and move up to 30 pounds occasionally.
• Ability to stand, walk, sit, bend, stoop, kneel, crouch, and reach throughout the workday.
• Ability to work safely around warehouse equipment and operational machinery.
• Effective verbal communication skills and ability to follow instructions.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Basic computer and data entry skills.

Responsibilities

• Receive, process, and distribute incoming mail and packages.
• Sort, collect, and route mail based on destination and delivery requirements.
• Apply date and time stamps to incoming mail.
• Re-address undeliverable mail with incomplete or incorrect information when possible.
• Prepare outgoing mail by reviewing appearance, sealing envelopes, and ensuring accuracy.
• Fold, assemble, and insert documents into envelopes for distribution.
• Weigh outgoing mail and verify correct postage requirements.
• Maintain records and logs for registered or tracked mail.
• Monitor inventory levels and order mailroom supplies as needed.
• Support shipping, receiving, and dock operations when required.
• Perform additional duties and special projects related to mailroom operations.

Skills

Attention to detail

Organizational skills

Data entry

Basic computer skills

Communication skills

Reliability

Ability to lift 30 pounds

Multitasking

Independent work

Education

High school diploma or GED

Tools

Postage meters

Mail processing equipment

Shipping systems

Job description

Title: Mail Room Coordinator

Location: Pleasant Prairie, WI

Job Type: Contract / Seasonal (2-3 months)

Compensation: $22 / hour

Industry: Wholesale & Distribution

About the Role

Our recruiting firm is partnering with a leading distributor serving businesses across North America to identify a reliable and detail-oriented Mail Room Coordinator. This role supports daily mail and package operations within a fast-paced distribution and corporate environment. The ideal candidate will be organized, dependable, and committed to ensuring the accurate and timely processing of incoming and outgoing mail.

Job Description

The Mail Room Coordinator is responsible for the receipt, processing, sorting, distribution, and dispatch of mail and packages. This position plays a key role in supporting business operations by maintaining efficient mailroom processes and ensuring all correspondence reaches the appropriate destination.

Key Responsibilities

• Receive, process, and distribute incoming mail and packages.
• Sort, collect, and route mail based on destination and delivery requirements.
• Apply date and time stamps to incoming mail.
• Re-address undeliverable mail with incomplete or incorrect information when possible.
• Prepare outgoing mail by reviewing appearance, sealing envelopes, and ensuring accuracy.
• Fold, assemble, and insert documents into envelopes for distribution.
• Weigh outgoing mail and verify correct postage requirements.
• Maintain records and logs for registered or tracked mail.
• Monitor inventory levels and order mailroom supplies as needed.
• Support shipping, receiving, and dock operations when required.
• Perform additional duties and special projects related to mailroom operations.

Qualifications Required

• High school diploma, GED, or equivalent.
• Ability to maintain regular and reliable attendance.
• Strong attention to detail and organizational skills.
• Ability to accurately sort, track, and distribute mail and packages.
• Basic recordkeeping and inventory management skills.
• Ability to lift and move up to 30 pounds occasionally.
• Ability to stand, walk, sit, bend, stoop, kneel, crouch, and reach throughout the workday.
• Ability to work safely around warehouse equipment and operational machinery.
• Effective verbal communication skills and ability to follow instructions.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Basic computer and data entry skills.

Preferred

• Previous experience in a mailroom, shipping and receiving, warehouse support, administrative support, or logistics environment.
• Experience handling high-volume mail and package distribution.
• Familiarity with postage meters, mail processing equipment, or shipping systems.
• Experience maintaining shipment, package, or delivery records.
• Knowledge of general office procedures and mailroom best practices.

Work Environment

Work is performed in a mailroom, office, dock, and/or warehouse environment. Noise levels are typically quiet to moderate. Employees may work in close proximity to warehouse equipment and machinery. Vision requirements include close vision, color vision, and the ability to adjust focus. Exposure to varying weather conditions may occur when supporting dock, warehouse, or outdoor shipping and receiving activities.

Benefits

Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family’s needs. For details, please review the DAHL Benefits Summary: https://www.dahlconsulting.com/benefits-w2fta/.

Equal Opportunity Statement

As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!