Mail Room Clerk

JLL; Miami (FL); On-site; USD 30,000 - 40,000; Full time

Job summary

Join a forward-thinking company that empowers you to shape a brighter future in real estate! In this role, you'll be pivotal in ensuring smooth communication and delivery services within the organization. Your organizational skills will shine as you manage mail sorting, distribution, and office assistance tasks. With a supportive culture and a comprehensive benefits package, this opportunity offers a chance to grow your career while contributing to a meaningful mission. If you're ready to thrive in a dynamic environment, we want to hear from you!

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100%

Paid Time Off and Company Holidays

Qualifications

• Organized and punctual with strong communication skills.
• Experience in mail sorting and distribution is essential.

Responsibilities

• Sort and collate mail for distribution to departments.
• Process outgoing shipments using Fed-Ex, UPS, and USPS.
• Ensure office supplies are adequately stocked.

Skills

Excellent communication skills in English

Excellent communication skills in Spanish

Word processing

Database entry

Sorting mail

Ability to lift 50 lbs

Good hand/eye coordination

Education

High school diploma or GED

1-3 years of previous mailroom experience

Tools

Fax machines

Scanning machines

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves –

This role is responsible for receiving and sorting incoming mail and/or packages to distribute to other departments or individuals. The ideal candidate is organized, punctual, and capable of working both independently and as part of a team. This role plays a key part in ensuring smooth communication and delivery services within the organization.

Your day to day:

Mail Organization

• Sort and collate mail
• Dispose of junk mail
• Sort mail, such as returned letters, adjustments, bills, orders and payments
• Resolve issues with incorrect, returned mail
• Receive outgoing mail and apply correct postage
• Arrange for pickup of outgoing mail
• Stamp mail with postage meters
• Fold letters, circulars or other documents and insert them into envelopes for distribution
• Record registered mail

Mail Distribution

• Place mail in proper buckets for distribution
• Process outgoing shipments (Fed-Ex, UPS, DHL, USPS, and messenger services)
• Weigh mail to determine correct postage
• Place mail in metal bins and carry to departments for distribution

Office Assistance

• Perform hospitality services and minor housekeeping items
• Ensure office is adequately stocked with mail supplies
• Stock copy rooms and printing devices
• Provide support for small office moves
• Demonstrate ability to coordinate and execute one-off requests by the client
• Execute any and all other duties and tasks assigned
• Manage Office 360

Plus any and all duties and tasks assigned

Sound like you? To apply you need:

Knowledge, Skills & Abilities

Education/training

• High school diploma or GED required
• 1-3 years of previous mailroom experience

Skills/knowledge

• Excellent communication skills in English and Spanish (preferred), both written and oral
• Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines

Other abilities

• Ability to learn quickly
• Ability to sort the mail in a way to help ease and speed of delivery
• Must be able to lift a minimum of 50 lbs.
• Ability to spend much of the day on foot
• Must be able to work quickly with hands and have good hand/eye coordination
• Ability to clearly communicate with on-site client.
• Re-fill and stock Cafeterias.

Location:

On-site –Miami, FL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.