Mail Processing Clerk

LaSalle Medical Associates IPA; Northern (KY); Hybrid; USD 30,000 - 33,000; Full time

Job summary

LaSalle Medical Associates IPA is seeking a Mail Processing Clerk to organize and manage patient and provider communications, ensuring timely USPS delivery and accurate printing and processing of correspondence. This role supports Utilization Management, Care Management, and Claims in a HIPAA-compliant environment.

The position requires a high school diploma (or equivalent) and strong proficiency with common computer systems; preferred candidates have EHR/mail indexing experience and

Qualifications

• Minimum: High School diploma or equivalent.
• Preferred: RHIT/CHDS/CMAA or related certifications.
• Minimum: basic computer systems knowledge (Word, Outlook).
• Preferred: 1 year of EHR mail or indexing experience in HIPAA-regulated healthcare.
• Proficient with EHR systems and document management platforms.

Responsibilities

• Organize, classify, and maintain patient and provider communications.
• Ensure timely delivery to USPS and accurate printing/processing of outgoing mail.
• Support Utilization Management, Care Management, and Claims as needed.
• Follow structured workflows and mailing protocols with high accuracy.
• Maintain confidentiality and comply with HIPAA.

Skills

Medical terminology

EHR proficiency

Attention to detail

Workflows and mail protocols

Organization and time management

HIPAA compliance

Written and verbal communication

Independence and teamwork

Problem solving in documentation

Education

High School diploma

Health information management training or certification

Tools

Microsoft Word

Outlook

Job description

Description

JOB SUMMARY

The Mail Processing Clerk is responsible for organizing, classifying, and maintaining patient and provider communications and ensuring timely delivery to the United States Postal Service (USPS). This role ensures that all outgoing physical communications are accurately printed and processed to the appropriate recipients in compliance with regulatory and organizational standards. The Mail Processing Clerk supports various operational areas including but not limited to Utilization Management, Care Management, and Claims.

Requirements

MINIMUM & PREFERRED QUALIFICATIONS

Education/Training

Minimum: High School diploma or equivalent.

Preferred: Training, coursework, or certification in health information management, medical records, or related field.

Experience

Minimum: General experience with common computer systems (i.e. Microsoft Word, Outlook, etc).

Preferred: At least one year of EHR mail or indexing experience. Experience working in a HIPAA-regulated healthcare environment. Previous experience with document management or healthcare scanning/indexing systems.

Any combination of educational and work experience that would be equivalent to the stated minimum requirements would qualify for consideration of this position.

Certification(s)

Registered Health Information Technician (RHIT), Certified Healthcare Documentation Specialist (CHDS), and/or Certified Medical Administrative Assistant (CMAA) preferred.

Skills, Knowledge & Abilities

• General understanding of medical terminology and healthcare documentation.


• Proficiency with EHR systems and document management platforms.


• High attention to detail and accuracy in data entry.


• Ability to follow structured workflows and mailing protocols.


• Strong organizational, time management, and prioritization skills.


• Ability to maintain confidentiality and comply with HIPAA regulations.


• Effective written and verbal communication skills.


• Ability to work independently and collaboratively within a team.


• Analytical problem-solving skills and ability to identify documentation discrepancies.

PHYSICAL, MENTAL & ENVIRONMENTAL REQUIREMENTS

The physical, mental, and environmental demands described here are representative of those required to successfully perform the essential functions of this job. This position requires the ability to remain standing for extended periods while operating the mail processing machines, along with frequent repetitive motions such as typing, clicking, and handling documents. The role may occasionally require lifting items weighing up to 25 pounds, such as files or office supplies. Successful performance requires sustained attention to detail, strong focus, and the ability to maintain mental concentration over long durations. Work is typically performed in a standard office or clinical administrative environment and may involve regular exposure to confidential health information. Additionally, the position requires the capacity to manage stress associated with deadlines, high-volume workloads, and the fast-paced nature of health information operations.

PAY RANGE

$22.00 - $24.00 / hourly