Mail Prep Clerk

Business Communication Solutions; Waunakee (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Business Communication Solutions in Waunakee, WI is seeking a Mail Prep Clerk to sort and prepare mail, verify addresses, apply postage, and prepare items for delivery. You will handle packages, read production orders, and ensure accurate document preparation in a fast-paced environment.

The role requires attention to detail, reliability, and the ability to work independently as well as with a team in an inclusive workplace.

Qualifications

• Basic Computer Knowledge: Familiarity with computer systems and software.
• Task Oriented and Quick Learner: Ability to focus on tasks and adapt quickly to new procedures.
• Attention to Detail: Precision in document handling and preparation.
• Self-Motivated: Ability to work independently and manage time effectively.
• Work in Fast-Paced Environment: Capable of maintaining productivity in a dynamic setting.
• Confidentiality: Handle sensitive information with discretion.
• Independence: Work autonomously while maintaining high performance standards.
• Teamwork: Collaborate effectively with team members.
• Punctual and Positive Attendance: Reliable attendance and a positive attitude.

Responsibilities

• Document Verification: Ensure that the Documents Assigned Match Those Being Prepared. Document Preparation
• Package Handling: Open and sort packages, complete document preparation for each customer, and move on to the next task.
• Workflow Distribution: Organize and distribute workload based on document type/application.
• Data Entry: Perform data entry tasks as required.
• Work Order Recording: Accurately record work order entries after preparing each batch of documents.
• Document Knowledge: Gain and apply knowledge of various document types through training.
• Package Lifting: Lift packages weighing between 5-40 pounds.
• Sitting and Repetitive Movements: Able to sit for extended periods and engage in repetitive hand and arm movements.
• Additional Duties: Perform other duties as assigned.

Skills

Basic Computer Knowledge

Task Oriented

Attention to Detail

Self-Motivated

Fast-Paced Environment

Confidentiality

Independence

Teamwork

Punctual Attendance

Job description

Job Requirements

The Mail Prep Clerk is responsible for sorting and preparing mail for distribution. This role involves ensuring accuracy in document preparation and adhering to established guidelines for mail handling. The position requires attention to detail, organizational skills, and the ability to work efficiently in a fast-paced environment.

Verify that items are addressed correctly, marked with the proper postage, and in suitable condition for processing. Sort and route incoming mail, and collect outgoing mail, using carts as necessary. Affix postage to packages or letters by hand, or stamp materials, using postage meters. Determine manner in which mail is to be sent, and prepare it for delivery to mailing facilities. Seal or open envelopes, by hand or by using machines. Weigh packages or letters to determine postage needed, using weighing scales and rate charts. Lift and unload containers of mail or parcels onto equipment for transportation to sortation stations. Place incoming or outgoing letters or packages into sacks or bins based on destination or type, and place identifying tags on sacks or bins. Mail merchandise samples or promotional literature in response to requests. Read production orders to determine types and sizes of items scheduled for printing and mailing. Fold letters or circulars and insert them in envelopes. Accept and check containers of mail or parcels from large volume mailers, couriers, and contractors.

Qualifications / Skills

• Basic Computer Knowledge: Familiarity with computer systems and software.
• Task Oriented and Quick Learner: Ability to focus on tasks and adapt quickly to new procedures.
• Attention to Detail: Precision in document handling and preparation.
• Self-Motivated: Ability to work independently and manage time effectively.
• Work in Fast-Paced Environment: Capable of maintaining productivity in a dynamic setting.
• Confidentiality: Handle sensitive information with discretion.
• Independence: Work autonomously while maintaining high performance standards.
• Teamwork: Collaborate effectively with team members.
• Punctual and Positive Attendance: Reliable attendance and a positive attitude.

Responsibilities and Duties

• Document Verification: Ensure that the Documents Assigned Match Those Being Prepared. Document Preparation
• Package Handling: Open and sort packages, complete document preparation for each customer, and move on to the next task.
• Workflow Distribution: Organize and distribute workload based on document type/application.
• Data Entry: Perform data entry tasks as required.
• Work Order Recording: Accurately record work order entries after preparing each batch of documents.
• Document Knowledge: Gain and apply knowledge of various document types through training.
• Package Lifting: Lift packages weighing between 5-40 pounds.
• Sitting and Repetitive Movements: Able to sit for extended periods and engage in repetitive hand and arm movements.
• Additional Duties: Perform other duties as assigned.

Reasonable Accommodations Statement

Persons occupying this position must be able to perform all essential functions, with or without reasonable accommodation. We are dedicated to creating an inclusive workplace and welcome applications from all qualified individuals, regardless of gender, race, disability, or other personal characteristics. More About us here: www.bcs-innovation.com BCS is an essential business in Waunakee, WI, and has a well-maintained, clean, and air-conditioned environment.

C ndidates must be able to pass a pre-employment background screening, including a drug test and background check.

Business Communication Solutions (BCS) is an Equal Opportunity/Affirmative Action Employer.