Mail Operations Specialist Max 20hr W2

Lenmar Consulting Inc.; Fort Worth (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Lenmar Consulting Inc. is seeking a Mailroom/Administrative Support professional with at least a high school diploma or GED and 3+ years of related experience. The role involves processing government mail, shipping packages, scanning documents, and maintaining mailroom operations.

Responsibilities include coordinating storage and retrieval of documents, ensuring accuracy, and supporting safety and security compliance. Some after-hours work and minimal travel may be required.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years experience in a related field (mailroom, shipping/receiving, operations, or administrative support).

Responsibilities

• Mail & Package Processing: receive, sort, and distribute all incoming US Government Client mail in a timely manner.
• Process and deliver incoming packages throughout the site.
• Prepare and ship all outgoing mail and packages using approved carriers and track shipments.
• Collaborate with internal stakeholders to ensure accurate execution of mail and package requests.
• Maintain adequate inventory of mailroom supplies and materials.
• Scan documents per departmental requests and specifications, with accurate indexing and file naming.
• Coordinate document storage and retrieval, and proper handling of physical records.
• Maintain organization, cleanliness, and efficiency of the mailroom area.
• Operate mailroom equipment including postage meters, scanners, photocopiers, and pallet jacks.
• Provide backup assistance to the team, including vendor escorting and guard coverage as needed.
• Identify and report workplace risks; follow safety, security, and handling procedures.
• Occasionally work after-hours; minimal travel may be required.
• Perform other related duties as assigned.

Education

High School Diploma or GED

Job description

Job Description

Required: High School Diploma or GED Minimum of 3 years of experience in a related field (mailroom, shipping/receiving, operations, or administrative support)

Responsibilities:

• Mail & Package Processing Receive, sort, and distribute all incoming US Government Client mail in a timely manner. Process and deliver incoming packages throughout the site.
• Prepare and ship all outgoing mail and packages using approved carriers. Track and document all outgoing shipments.
• Demonstrate a working knowledge of shipping options and provide cost-effective alternatives when appropriate.
• Collaborate with internal stakeholders to ensure accurate execution of mail and package requests.
• Maintain adequate inventory of mailroom supplies and materials.
• Scanning & Document Services Scan documents per departmental requests and established specifications.
• Ensure accurate indexing, file naming, and quality control of scanned documents.
• Documentation & Storage Coordination Coordinate requests related to document storage and retrieval.
• Support proper handling and organization of physical records in accordance with company guidelines.
• Mailroom Operations & Support Maintain organization, cleanliness, and efficiency of the mailroom area.
• Operate mailroom equipment including postage meters, scanners, photocopiers, and pallet jacks (manual and powered).
• Provide backup assistance to the team as needed, including vendor escorting, guard coverage, and other assigned operational support tasks.
• Safety, Security & Compliance Identify and report workplace risks to appropriate team members or management.
• Actively manage and monitor risks within the scope of responsibility, including information security risks.
• Follow all safety, security, and handling procedures related to mail, packages, and documentation.
• Additional Responsibilities After-hours work may be required on occasion.
• Minimal travel may be required.
• Perform other related duties as assigned.

Qualifications:

Additional Information

All your information will be kept confidential according to EEO guidelines.