Mail Operations Representative, College Savings - CS Mail Ops - KC

Ascensus; Kansas City (MO); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

Ascensus is seeking a Mail Operations Representative to handle mail requests for 529 plans, including sorting, scanning, and archiving documents. The role requires strong attention to detail, teamwork, and the ability to work in a fast-paced environment.

The ideal candidate will have 6 months of professional experience, be self-motivated, and able to provide exceptional client service while adhering to procedures and confidentiality standards.

Qualifikationen

• Associate’s or Bachelor’s Degree preferred.
• 6 months experience in a professional work environment preferred.
• Strong analytic mindset with problem solving, organizational and communication skills.

Aufgaben

• Meet and/or exceed department standards for productivity and quality.
• Review financial vouchers ensuring batches are in good order.
• Transmit time sensitive checks using remote check deposit software.
• Sort/prepare incoming mail based on plan and procedures.
• Scan and archive prepared batches.
• Process requests with document capture/storage apps.
• Demonstrate flexibility and teamwork in supporting 529 plan business.
• Provide exceptional client service and strong problem resolution.
• Maintain detail-oriented, organized work with careful communication.
• Complete corporate training and learn systems knowledge.
• Stay up-to-date on 529 and financial services knowledge.
• Suggest improvements for quality/productivity.
• Prioritize tasks in a fast-paced team environment.
• Assist other functional areas as needed.
• Protect confidential data and ensure secure handling.
• Demonstrate Ascensus core values in daily actions.
• Take ownership of assigned projects.
• Support emerging technologies and AI/automation initiatives.

Kenntnisse

Team player

Analytical mindset

Problem solving

Detail oriented

Multitasking

Communication skills

Self-motivated

Ausbildung

Associate’s or Bachelor’s Degree preferred

Jobbeschreibung

Ascensus is the leading independent technology and service platform powering savings plans across America, providing products and expertise that help nearly 16 million people save for a better today and tomorrow.

Section 1: Position Summary

The Mail Operations Representative is accountable for providing high quality services to 529 plans via mail requests and following documented procedures. This position provides client services to 529 plans by managing incoming mail requests from account owners and advisors seeking information or executing requests on specific accounts, product or plan information, and policies and procedures. Accountable for but not limited to mail operation functions including sorting/opening mail, mail preparation, scanning, and archiving/retrieving documents. The ideal candidate must be able to work in a team environment and have a flexible schedule and be able to work in a fast paced, time sensitive environment.

Section 2: Job Functions, Essential Duties and Responsibilities

• Meet and/or exceed department standards for productivity and quality
• Review financial vouchers ensuring all batches are in good order within proprietary systems.
• Utilize remote check deposit software to transmit time sensitive checks to the bank.
• Sort and prepare incoming mail based on plan, transaction type and documented procedures.
• Scan and archive prepared batches.
• Utilize document capture and storage applications to process requests.
• Demonstrate flexibility and team-oriented attitude in support of 529 plan business..
• Provide exceptional client service skills.
• Demonstrate strong problem resolution skills.
• Solid organizational and communication skills with strong attention to detail.
• Complete core corporate training and develop solid knowledge of systems.
• Self-motivation to consistently improve job knowledge to advance service capabilities.
• Stay up-to-date on 529 and financial services industry knowledge in support of clients.
• Provide suggestions on how to improve quality and/or productivity.
• Demonstrated ability to prioritize work ensuring high priority tasks are completed within a timely matter amongst a team environment
• Willingness to assist other functional areas.
• Be a willing participant or take ownership of projects assigned to unit.
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture.
• Assist with other tasks and projects as assigned
• Proactively adopt, protect and boldly embrace emerging technologies (AI, automation, etc.), platforms, and evolving practices that accelerate transformational growth and advance Ascensus’ mission and client commitments.

Supervision

• N/A

Section 3: Experience, Skills, Knowledge Requirements

• Associate’s or Bachelor’s Degree preferred
• 6 months experience in a professional work environment preferred
• A team player with a strong analytic mindset with advanced problem solving, organizational and communication skills
• Detail oriented, PC/keyboard proficient, flexible, self-motivated, ability to multitask and work well under pressure
• Prior financial service industry experience orCashiering/Reconciliationexperience
• Series 6 and 63 licenses are preferred

We are proud to be an Equal Opportunity Employer