Mail Clerk

Broward Tax; Town of Florida (NY); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Robust benefits package

Generous paid time off

Professional training opportunities

Job summary

A municipal tax office in the Town of Florida is seeking a Mail Clerk to manage the high-volume processing and distribution of mail. Responsibilities include sorting incoming mail, preparing outgoing tax notices, and ensuring accurate handling of sensitive documents. The ideal candidate should have 60 college-level credit hours and experience in a related field, with a strong attention to detail. This role will require travel between office locations, making a valid Florida driver’s license essential.

Qualifications

• Previous experience in mailroom, clerical, or document processing preferred.
• Must possess a valid Florida driver’s license.

Responsibilities

• Receive, open, sort, and distribute large volumes of incoming mail.
• Prepare outgoing mail including tax notices and bulk mailings.
• Travel between office locations to pick up and deliver mail.

Skills

Attention to detail

Recordkeeping skills

Ability to operate mail processing equipment

Travel between locations

Education

60 college level credit hours

Job description

The Broward Constitutional Tax Collector’s Office ensures accountability, transparency, and direct service to the residents of Broward County. Every dollar collected is managed with integrity and efficiency, strengthening public trust and delivering essential services that touch every resident’s life.

Why Join Us?

When you become part of our team, you’ll enjoy:

• Competitive pay
• Robust benefits package including: Florida Retirement System (FRS) participation, medical/dental/vision insurance, life insurance and legal services
• Generous paid time off, including 14 paid holidays
• Professional training and opportunities for career advancement
• The reward of serving your community while building a stable career in public service

The Mail Clerk is responsible for high-volume processing, preparation, tracking, and distribution of incoming and outgoing mail for the Tax Collector’s Office. This position supports multiple office locations and ensures accurate handling of payments, official correspondence, and sensitive taxpayer documents.

Essential Functions

• Receive, open, sort, and distribute large volumes of incoming mail.
• Separate and route payments according to established internal controls.
• Prepare outgoing mail including tax notices, delinquency letters, certified mail, and bulk mailings.
• Receive, log, reconcile, and distribute certified, registered, and other tracked mail.
• Maintain accurate mail volume counts, reconciliation records, and postage usage logs.
• Operate mailroom equipment including postage meters, folding/inserting machines, mail openers, and labeling systems.
• Travel between office locations to pick up and deliver mail.
• Safeguard confidential taxpayer and financial information.

Requirements

At least 60 college level credit hours and previous experience and/or training involving client service, general office work, cashiering, data entry, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Florida driver’s license.

• Experience in mailroom, clerical, or high-volume document processing preferred
• Strong attention to detail and recordkeeping skills
• Ability to operate mail processing equipment
• Ability to travel between locations in company vehicle
• Ability to lift up to 30 lbs. and stand for extended periods

Applicants being considered for employment will be required to submit to a fingerprint‑based background investigation, which will include a check of the criminal history records of the FBI. Driver license examiners must meet the background standards outlined in Florida Statute 435.04 and Federal Regulations 384.228 and 1572.103. This includes, but is not limited to, not having any criminal convictions for alcohol or drug‑related offenses within 10 years prior to employment and maintaining this throughout employment.

In accordance with Florida Statute 322, selected applicant must possess a valid Class E or higher driver’s license; not learner's license and be at least 21 years of age. Selected applicants must have no cancellations, suspensions, or revocations of the driving privilege for a minimum of three (3) years prior to employment and must also maintain a driving record with no more than three (3) chargeable motor vehicle crash or any violation defined in Chapter 316, Florida Statutes during any consecutive (3) year period of employment.