MAC Furniture Logistics Coordinator

Turner-; Menlo Park (CA); On-site; USD 85,000 - 100,000; Full time

Job summary

Turner & Townsend in Menlo Park, CA is seeking a Move & Furniture Logistics Coordinator to manage day-to-day furniture movement across offices and project sites. The coordinator independently handles small-scale moves and supports larger projects led by the Associate Planner.

You will coordinate deliveries, scheduling, site readiness, vendors, and inventory tracking to ensure timely, accurate installations and clear communication with clients and teams.

Qualifications

• 2+ years in logistics, facilities operations, furniture installation coordination, moves/adds/changes, or similar operations.
• Experience coordinating multiple vendors and workstreams in a fast-paced environment.
• Strong organizational skills: ability to manage trackers, schedules, and detailed documentation.
• Proficient with common productivity tools (spreadsheets, ticketing systems, email/chat).

Responsibilities

• Coordinate deliveries, moves, and installations.
• Schedules on-site deliveries, removals, replacements, staging, and installation crews.
• Confirm site readiness (access, loading dock reservations, elevators, security/badging, after-hours access).
• Vendor management and on-site delivery oversight for tasks and projects.
• Inventory and asset control; maintain trackers and delivery documentation.

Skills

Logistics coordination

Vendor management

Organization

Productivity tools

Tools

CMMS

Inventory systems

Job description

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society.

Every day we help our clients deliver ambitious and highly technical projects in over 118 offices and 47 countries worldwide. Our support to the H/S sector is increasing and our team is growing in both size and capability.

As one of the world's leading providers of Consulting services to the SHQ, Real Estate, Natural Resources, Infrastructure and Defence sectors, Turner and Townsend provide the perfect environment for exceptional candidates to both thrive and develop in an evolving and exciting industry.

Turner & Townsend can provide you with:

• Access to commissions where you will work with both FTSE 250 companies and large public sector institutions.
• Interaction with client stakeholders from operational to executive levels.
• Work and training to provide you with experience and qualifications
• Opportunities to work within key locations in the UK and across the globe.
• Experience working with high calibre colleagues who will support and help you grow within the business.

Job Description

The Move & Furniture Logistics Coordinator is a dual role in the Furniture and Move Teams. The coordinator is responsible for coordinating the day-to-day movement, delivery, and installation of furniture across offices and project sites. This role independently manages small-scale projects (e.g., individual moves, furniture swaps, minor reconfigurations) and provides hands-on logistics and team support on larger projects led by the Associate Furniture Logistics Planner. The Coordinator partners with Facilities, Workplace Planning, vendors, and internal stakeholders to ensure furniture is delivered and installed on time, in the right quantities, in the expected condition, and in the correct locations—with accurate inventory tracking and clear, proactive communication. The Coordinator also provides cross-functional support for daily moves and broader move initiatives, as needed. Key Responsibilities

• Coordinate deliveries, moves, and installations
• Schedules on-site deliveries, removals, replacements, staging, and installation crews.
• Confirm site readiness (access, loading dock reservations, elevators, security/badging, after-hours access).
• Vendor management
• Onsite delivery oversight for tasks and projects.
• Vendor Quotes, invoice management, inventory tracking,
• Task tracking
• Maintain trackers, delivery documentation, delivery confirmations
• Provide proactive status updates to team and client
• Inventory and asset control
• Support receiving, tagging/labeling, counting, and system updates for stock, surplus, and redeployable inventory.
• Coordinate transfers between sites and manage furniture storage utilization.
• On-site logistics and quality checks
• Field verifications
• Oversee receiving and staging/placement of furniture per test fit or scope.
• Coordinate punch lists, warranty requests, replacements, and returns.
• Project support (large projects)
• Provide on-the-ground logistics support for large projects led by the Associate Furniture Logistics Planner, including field verifications, audits, staging, decommissions, and events.
• Assist with phasing and swing-space logistics as directed by the project lead.
• Small project ownership
• Independently plan and execute small-scale furniture projects (e.g., single-room reconfigurations, furniture refreshes, small office setups) from request through completion.
• Coordinate directly with requestors and vendors for scope, scheduling, and delivery on small projects.
• Continuous improvement
• Improve standard work, templates, and metrics; recommend process changes to reduce cost and create efficiencies
• Move Coordination Support
• Provide backup support for daily moves, including scheduling, work-order coordination, and day-of execution support, as needed.

Support client initiatives as needed, including packing and staging for special workplace programs.

Qualifications

Required Qualifications

• 2+ years in logistics, facilities operations, furniture installation coordination, moves/adds/changes, or similar operations coordination.
• Experience coordinating multiple vendors and workstreams in a fast-paced environment.
• Strong organizational skills: ability to manage trackers, schedules, and detailed documentation.
• Proficient with common productivity tools (spreadsheets, ticketing systems, email/chat).

Preferred Qualifications

• Experience with corporate workplace/facilities, or small-scale office projects.
• Exposure to inventory/asset, task systems (e.g., CMMS, specialized warehouse inventory systems)
• Knowledge of basic furniture standards (workstations, seating, ergonomics) and installation sequencing.
• Ability to read simple floorplans or coordinate against space plans.

Core Competencies

• Customer service mindset with clear, proactive communication.
• Problem solving under constraints (dock access, delays, missing parts, damage).
• Attention to detail (counts, locations, documentation).
• Vendor coordination and accountability
• Time management and prioritization

Working Conditions

• Mix of desk work and on-site coordination in loading docks, storage rooms, and office floors.
• Ability to lift/light move items (as applicable) and walk job sites; occasional after-hours/weekend support during moves or installs.

Example Deliverables

• Daily/weekly logistics tracker and delivery calendar
• Receiving checklists, punch lists, and closeout documentation
• Inventory reconciliation reports and surplus/redeployment logs

Additional Information

The base salary range for this role is $85,000-$100,000. This range reflects the company's good faith estimate of the base salary for this position at the time of the posting. Final compensation will be determined based on factors including experience, skills, qualifications, and internal equity. In addition to base salary, employees may be eligible for bonuses and a comprehensive benefits package.

At Turner & Townsend, we value diversity and are committed to creating an inclusive environment where everyone feels empowered to bring their whole selves to work.

We encourage applicants from all backgrounds and experiences to apply.

Turner & Townsend is a global construction consultancy specializing in Program management, Cost management, and Advisory services. With a rich heritage spanning over 70 years, we have a proven track record of delivering outstanding results for our clients across various industries, including Infrastructure, Real Estate, Energy, and more. Our team of experts operates in over 100 offices worldwide, offering innovative solutions and driving positive change in the built environment.

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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

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