Luxury Property Operations & Admin Coordinator

Oceanview Building B Condominium As; Florida; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Company parties

Competitive salary

Paid time off

Training & development

Opportunity for advancement

Job summary

Oceanview Building B Condominium As is seeking an Administrative & Technical Operations Coordinator to support daily operations of a luxury high-rise and manage building systems, vendor coordination, and resident service. The role rewards organization, clear communication, and proactive problem solving.

You will work with maintenance and engineering teams, document issues, track work orders, prepare purchase orders, and assist with notices to residents and staff while upholding the building's

Qualifications

• Experience in property management, hospitality, building operations, or a related administrative role.
• Familiarity with obtaining quotes for building equipment, mechanical systems, or service contracts.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Office and property management software (BuildingLink preferred).
• Ability to work collaboratively with management, engineering, housekeeping, and security teams.

Responsibilities

• Vendor & Equipment Coordination: Request, track, and compare quotes for building equipment and services, including chillers, elevators, HVAC components, housekeeping supplies, and maintenance parts.
• Maintain vendor contact lists, service agreements, warranties, and renewal schedules.
• Assist management with scheduling inspections, preventive maintenance, and repair work.
• Track units doing renovations.
• Technical Operations Support: Work closely with the maintenance and engineering teams to document issues, follow up on work orders, and ensure timely completion.
• Monitor and update logs for equipment performance, service calls, and compliance requirements.
• Assist with coordinating elevator shutdowns, mechanical room access, and other operational activities.
• Administrative Management: Organize and maintain digital and physical records, including invoices, proposals, service reports, and resident communications.
• Prepare purchase orders, track deliveries, and support budget documentation for operational expenses.
• Assist with drafting notices, memos, and updates for residents and staff.
• Resident & Customer Service: Provide exceptional front-office service to residents, guests, and vendors with a polished, professional demeanor.
• Respond to inquiries, assist with amenity reservations, and support the front desk team when needed.
• Uphold the luxury service standards of the building through clear communication and a solutions-focused approach.

Skills

Vendor coordination

Administrative skills

Technical operations

Customer service

Microsoft Office

BuildingLink

Tools

BuildingLink

Job description

Oceanview Building B Condominium As is seeking an Administrative & Technical Operations Coordinator to support daily operations of a luxury high-rise and manage building systems, vendor coordination, and resident service. The role rewards organization, clear communication, and proactive problem solving.

You will work with maintenance and engineering teams, document issues, track work orders, prepare purchase orders, and assist with notices to residents and staff while upholding the building's