Luxury Hotel Sales Admin & Data Coordinator

Omni Hotels & Resorts; Atlanta (GA); On-site; USD 42,000 - 52,000; Full time

Job summary

Omni Atlanta Hotel at Centennial Park in downtown Atlanta is seeking an experienced Sales Administrative Specialist to manage all sales data, leads, and reports while providing professional administrative support to the Sales and Marketing teams. Proficiency in Salesforce Report Builder and Excel is required.

You will log leads, generate weekly and monthly reports, prepare production forecasts, handle correspondence, and assist with site inspections and client proposals.

Qualifications

• Maintain a professional business appearance, attitude, and performance.
• Must be able to work a variety of shifts, including weekends and holidays
• Ability to effectively use Microsoft Word, Publisher, Outlook, and Excel is required
• Previous knowledge of Delphi, Opera and Synergy is preferred
• Must have good organizational skills, attention to detail and be able to multi-task
• Previous hospitality or administrative experience is required
• Previous experience working in an upscale hotel is preferred
• Experience in a sales environment is strongly preferred
• Bachelor’s degree is preferred
• Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance. Stand, walk or sit for an extended period or for an entire work shift. Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

Responsibilities

• Maintain the Group Rooms Control Log (GRC) and FDC database
• Daily logging and distribution of all incoming leads
• Generate the Weekly and End of Month Sales Reports
• Prepare and distribute monthly production forecast
• Enter pick-up on a daily or weekly basis
• Research, distribute, and log all leads from Global Sales Offices, telephone and other sources
• Give group histories to other hotels, and obtain them on behalf of the hotel as needed
• Must have or be able to rapidly develop full knowledge of the Omni Sales Administration Manual and ensure that all standards and procedures are followed
• Aid the Director of Sales and Marketing and Director of Sales in monitoring the KRA benchmarks
• Responsible to maintain monthly recap with reservations to insure GRC blocks are the same as Reservation blocks
• Expert with Salesforce Report Builder and Excel
• Assist in 90-day forecasting process
• Attend Weekly Support Staff Meetings & monthly MRC calls
• Schedules and prioritizes work load to meet deadlines of all managers
• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate
• Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc
• Professionally answers calls to the sales office and accurately takes messages, as applicable
• Ensures that all managers receive messages in a timely manner
• Assists in generating proposals with information accurate and specific to each client
• Assists with site inspections
• G-Leads Property Champion: Participates in bi-monthly call. Champions the ongoing promotion of the program focusing on training new and existing associates. Ensures all reporting is fulfilled on a monthly basis .
• Creates and updates documents and spreadsheets for GM and DOSM, as needed.
• Gathers materials and mails packages to clients as necessary
• Takes detailed inquiry leads and submits to appropriate manager
• Inputs amenities into computer for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
• Takes minutes at meetings as directed
• Maintains cleanliness of office and showrooms while in pre-opening phases
• Arranges for outside catering for office site inspections as needed
• Orders office supplies and maintains functionality of office equipment
• Other duties as assigned

Skills

Microsoft Word

Outlook

Excel

Attention to detail

Multi-tasking

Customer service orientation

Education

Bachelor’s degree (preferred)

Tools

Delphi.fdc

Opera

Synergy

Salesforce Report Builder

Birchstreet

Job description

Omni Atlanta Hotel at Centennial Park in downtown Atlanta is seeking an experienced Sales Administrative Specialist to manage all sales data, leads, and reports while providing professional administrative support to the Sales and Marketing teams. Proficiency in Salesforce Report Builder and Excel is required.

You will log leads, generate weekly and monthly reports, prepare production forecasts, handle correspondence, and assist with site inspections and client proposals.