Engineering Administrative Assistant

Omni Hotels & Resorts; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Omni Atlanta Hotel at Centennial Park seeks an Engineering Administrative Assistant to provide organized, proactive support to the engineering team. Responsibilities include managing maintenance logs, preparing reports, tracking budgets, and assisting with inventory and vendor coordination.

You will receive training, work in a dynamic hospitality environment, and help ensure safety, compliance, and timely maintenance for a luxury downtown Atlanta property connected to major venue hubs.

Qualifications

• Prior experience as office coordinator or in a similar role is required.

Responsibilities

• Maintain organized digital and physical filing systems for maintenance logs, inspection reports, vendor invoices, and compliance documents.
• Prepare daily, weekly, and monthly maintenance reports for management review.
• Track expenditures, purchase orders, and departmental budget information.
• Assist with inventory management for tools, supplies, and replacement parts.
• Receive, prioritize, and distribute work orders from staff, guests, and management.
• Monitor work order progress and follow up to ensure timely completion.
• Schedule routine preventive maintenance, safety inspections, and vendor service appointments.
• Maintain an updated departmental calendar for repairs, project timelines, and contractor visits.
• Serve as the communication link between maintenance staff, front office, housekeeping, management, and vendors.
• Provide status updates on open tasks or urgent repairs.
• Respond to guest or staff inquiries with professionalism and accuracy.
• Document guest-impact issues and elevate when needed.
• Help maintain records required for OSHA, ADA, and hotel brand standards.
• Ensure inspection logs (fire systems, boilers, elevators, pools, etc.) are completed and stored accurately.
• Support Director of Engineering and/or Engineering Leadership in preparing for audits, walkthroughs, brand inspections and any other operational assistance.
• Communicate with approved vendors for quotes, scheduling, and service confirmations.
• Verify service reports and invoices before submitting for approval.
• Assists with creating and receiving purchase orders
• Track warranties, service contracts, and renewal dates.

Skills

Office coordination

Customer service

Bookkeeping basics

MS Office proficiency

Office equipment knowledge

Communication & interpersonal

Organization & multitasking

Reliability & professionalism

Tools

Microsoft Office Suite

Office management software

Job description

Omni Atlanta Hotel at Centennial Park

Luxurious comfort embraces pure style at the elegant, four-diamond Omni Hotel at Centennial Park. Located in the heart of downtown Atlanta within the bustling Centennial Park District, this luxury hotel treats you to views of the spectacular downtown skyline and picturesque Centennial Olympic Park. The Omni Atlanta Hotel at Centennial Park is connected to Philips Arena and the Georgia World Congress Center and is in close proximity to the Mercedes-Benz Stadium.

Associates enjoy a fun, dynamic and exciting work environment, comprehensive training, and mentoring, along with the pride that comes from working for a company with a reputation of exceptional service. We embody a culture of respect, gratitude, and empowerment. If you are a friendly, motivated person, with a passion to serve, the Omni Atlanta Hotel at Centennial Park may be your perfect match!

Engineering Administrative Assistant

Essential Job Functions:

Administrative Support

• Maintain organized digital and physical filing systems for maintenance logs, inspection reports, vendor invoices, and compliance documents.


• Prepare daily, weekly, and monthly maintenance reports for management review.


• Track expenditures, purchase orders, and departmental budget information.


• Assist with inventory management for tools, supplies, and replacement parts.

Work Order & Scheduling Coordination

• Receive, prioritize, and distribute work orders from staff, guests, and management.


• Monitor work order progress and follow up to ensure timely completion.


• Schedule routine preventive maintenance, safety inspections, and vendor service appointments.


• Maintain an updated departmental calendar for repairs, project timelines, and contractor visits.

Communication & Guest Service

• Serve as the communication link between maintenance staff, front office, housekeeping, management, and vendors.


• Provide status updates on open tasks or urgent repairs.


• Respond to guest or staff inquiries with professionalism and accuracy.


• Document guest-impact issues and elevate when needed.

Compliance & Safety

• Help maintain records required for OSHA, ADA, and hotel brand standards.


• Ensure inspection logs (fire systems, boilers, elevators, pools, etc.) are completed and stored accurately.


• Support Director of Engineering and/or Engineering Leadership in preparing for audits, walkthroughs, brand inspections and any other operational assistance.

Vendor & Contractor Support

• Communicate with approved vendors for quotes, scheduling, and service confirmations.


• Verify service reports and invoices before submitting for approval.


• Assists with creating and receiving purchase orders


• Track warranties, service contracts, and renewal dates.

Qualifications:

• Prior experience as office coordinator or in a similar role is required.


• Experience in customer service is preferred.


• Knowledge of basic bookkeeping principles and office management systems and procedures.


• Outstanding knowledge of Microsoft Office and/or other office software.


• Working knowledge of office equipment.


• Excellent communication and interpersonal skills


• Organized with the ability to prioritize and multi-task.


• Reliable with patience and professionalism.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.