Luxury Home Project Coordinator & Assistant PM

Actalent; Easton (CT); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k) with company match

Medical, Dental, Vision, and Life

Paid Time Off from Day One

Paid Holidays

Professional development

Job summary

Actalent is seeking a Project Coordinator / Assistant Project Manager to support delivery of luxury residential and high-end custom homes. Based in Easton, CT, you will collaborate with project managers, superintendents, architects, designers, subcontractors, and homeowners through all project phases.

You will help with planning, scheduling, budgeting, procurement, documentation, and closeout, ensuring on-time, on-budget execution with strong communication across teams.

Qualifications

• 2+ years in construction coordination, admin, or assistant PM roles.
• Experience with residential, luxury, or high-end renovations preferred.
• Strong understanding of construction processes, scheduling, and documentation.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong communication and relationship-building abilities.
• Detail-oriented with proactive, solution-focused mindset.
• Proficient in Microsoft Office Suite.
• Experience with Buildertrend, Procore, Sage or similar CM software is highly desirable.
• Ability to collaborate with homeowners, architects, designers, subcontractors, and internal teams.

Responsibilities

• Support Project Managers in planning, coordination, and execution of multiple luxury residential projects.
• Assist with budgeting, procurement, subcontractor coordination, and material tracking.
• Manage project documentation: contracts, change orders, RFIs, submittals, permits, reports.
• Coordinate project schedules and track milestones, deliverables, deadlines.
• Work with field teams, vendors, consultants, and clients to ensure clear communication.
• Attend project meetings and document action items and follow-ups.
• Assist with estimating and preconstruction efforts.
• Monitor costs, invoices, PO’s, and budget updates.
• Maintain records in Buildertrend and other PM systems.
• Identify and resolve issues before they impact schedule or budget.
• Support closeout activities and turnover documentation.

Skills

Construction coordination

Project administration

Scheduling

Budgeting

Communications

Document management

Proactive problem-solving

MS Office

Buildertrend/Procore experience

Tools

Buildertrend

Procore

Sage

Job description

Actalent is seeking a Project Coordinator / Assistant Project Manager to support delivery of luxury residential and high-end custom homes. Based in Easton, CT, you will collaborate with project managers, superintendents, architects, designers, subcontractors, and homeowners through all project phases.

You will help with planning, scheduling, budgeting, procurement, documentation, and closeout, ensuring on-time, on-budget execution with strong communication across teams.