Luxury Furniture Procurement Specialist

Quadra Fs Inc; Secaucus (NJ); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

RHOME / QUADRA in New York City is seeking a Buyer to manage day-to-day furniture and décor purchasing for staging and turnkey projects. You will place purchase orders, coordinate with suppliers, and ensure on-time delivery to support installations across active and upcoming projects.

This role requires a detail-oriented, responsive professional who can juggle multiple POs while collaborating with design, procurement, and warehouse teams in a fast-paced environment.

Qualifications

• 2–4 years of experience in buying, purchasing, or procurement support (furniture/interiors/retail/hospitality preferred).
• Strong attention to detail and ability to manage multiple active purchase orders.
• Fast-paced, deadline-driven environment with shifting priorities.
• Strong communication skills for daily vendor interaction and cross-team coordination.
• Highly organized with strong follow-through and accountability.
• Experience with purchase order systems or inventory management tools is a plus.

Responsibilities

• Track all orders from placement through delivery, ensuring pricing, quantities, and timelines accuracy.
• Confirm order details with suppliers and resolve discrepancies or changes as needed.
• Maintain up-to-date records of all active and completed POs.
• Communicate daily with vendors to confirm availability, lead times, and status.
• Negotiate pricing and delivery terms within established frameworks.
• Escalate and resolve issues related to delays, substitutions, or damaged goods.
• Ensure suppliers meet timelines to support install schedules and client deadlines.
• React to inventory needs flagged by design, operations, or warehouse teams.
• Ensure product is available and ordered in time to meet project installation schedules.
• Monitor stock levels and coordinate replenishment based on usage and demand signals.
• Support last-minute sourcing needs when required.
• Work closely with procurement, warehouse, logistics, and design teams to ensure seamless execution from order to installation.
• Align purchasing activity with project timelines and install schedules.
• Communicate clearly on order status, risks, and delivery updates.
• Maintain accurate purchasing records across systems and trackers.
• Ensure pricing, vendor details, and order information are up to date.
• Support basic reporting on purchasing activity, order flow, and fulfillment status.

Job description

RHOME / QUADRA in New York City is seeking a Buyer to manage day-to-day furniture and décor purchasing for staging and turnkey projects. You will place purchase orders, coordinate with suppliers, and ensure on-time delivery to support installations across active and upcoming projects.

This role requires a detail-oriented, responsive professional who can juggle multiple POs while collaborating with design, procurement, and warehouse teams in a fast-paced environment.