Luxury Construction Office Manager & Project Admin

Level Recruiting; San Francisco (CA); On-site; USD 40,000 - 57,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Retirement plan

Job summary

Level Recruiting is seeking an Office Administrator/Manager to support high-end residential construction projects in the San Francisco Bay Area. The role combines construction and bookkeeping administration and requires delivering white-glove service to clients and their representatives.

You must have prior experience to be considered. The position is full-time, in-office, and entails coordinating project setup, contract administration, and closeout documentation while maintaining organized

Qualifications

• At least 2 years of experience in bookkeeping, accounting support, or office administration.
• Prior experience in the construction industry is strongly preferred.
• Skilled in Microsoft Office Suite and Smart Sheets, with particular proficiency in Excel and Outlook.
• Strong attention to detail with a commitment to accuracy.
• Excellent organizational, communication, and multitasking abilities.
• Self-motivated, with the ability to work both independently and collaboratively.
• Background in construction accounting and job costing.
• Familiarity with construction contracts, change orders, and subcontract administration.
• Experience monitoring insurance certificates, vendor compliance, and lien documentation.

Responsibilities

• Support project setup, contract administration, and closeout documentation.
• Keep subcontractor agreements, purchase orders, change orders, and project logs up to date.
• Use DocuSign to manage vendor and client communications.
• Monitor permits, inspections, and other project-related documentation.
• Draft and distribute project correspondence and administrative reports.
• Assist project managers with document control and filing.
• Keep digital and physical project records organized.
• Handle supplier invoicing, including cost coding, and coordinate with field staff during processing.
• Build and maintain a calendar tracking bookkeeping, HR, insurance, and administrative deadlines.

Job description

Level Recruiting is seeking an Office Administrator/Manager to support high-end residential construction projects in the San Francisco Bay Area. The role combines construction and bookkeeping administration and requires delivering white-glove service to clients and their representatives.

You must have prior experience to be considered. The position is full-time, in-office, and entails coordinating project setup, contract administration, and closeout documentation while maintaining organized