Lower School Administrative Support (Temp Coverage)

Milton Academy; Milton (MA); On-site; USD 28,000 - 34,000; Full time

Job summary

Milton Academy in Milton, Massachusetts seeks a full-time, benefits-eligible Administrative Assistant for the Lower School, starting August 24, 2026 and ending December 1, 2026. The incumbent welcomes students, families, and staff and provides essential administrative support for the Junior Building Assistant Principal and school faculty.

Responsibilities include greeting visitors, answering phones, coordinating mailings, scheduling meetings, managing the calendar, handling expenses, and

Qualifications

• 4-year degree required.

Responsibilities

• Serve as the first point of contact for families and visitors, ensuring a welcoming and professional presence.
• Oversee daily office operations and perform a diverse range of administrative activities in a fast-paced office environment; serve as a central liaison to other departments and divisions.
• Manage the Assistant Principal's calendar and track key deadlines to maintain an efficient workflow.
• Draft, edit, and distribute communications to families and coordinate weekly Lower School newsletter content and formatting.
• Track and manage divisional expenses, budget allocations, and reimbursement documentation.
• Monitor and reconcile credit card receipts, ensuring compliance and fiscal responsibility.
• Coordinate substitute teachers and events for the Lower School, including field trips and bus reservations.
• Manage digital display highlighting student work and key events, aligned with community values

Skills

Customer service

Calendar management

Scheduling

Administrative support

Education

4 Year Degree

Tools

Microsoft Office

Job description

Posted: 08-Jul-26

Location: Milton, Massachusetts

Type: Contract

Categories

• Temporary Position

Required Education

• 4 Year Degree

The Lower School at Milton Academy seeks a full-time, benefits-eligible Administrative Assistant during the academic day beginning on August 24, 2026 and concluding December 1, 2026. The administrative assistant for the Lower School provides a welcoming environment and general assistance to students, faculty, and staff. The administrative assistant provides administrative support for the Junior Building Assistant Principal and general support for the faculty and staff who work in the Junior Building. Typical responsibilities include greeting guests, answering the telephone, using computers, coordinating and implementing mailings, copying, filing, and scheduling meetings and activities.

Essential Functions And Responsibilities

• Serve as the first point of contact for families and visitors, ensuring a welcoming and professional presence


• Oversee daily office operations and perform a diverse range of administrative activities in a fast-paced office environment; serve as a central liaison to other departments (facilities, business, etc.) and academic divisions in the resolution of a variety of day-to-day matters.


• Manage the Assistant Principal's calendar and track key deadlines to maintain an efficient workflow.


• Draft, edit, and distribute communications to families and coordinate production of the weekly Lower School newsletter, including content and formatting.


• Track and manage divisional expenses, budget allocations, and expense reimbursement documentation alongside the Principal.


• Monitor and reconcile credit card receipts, ensuring compliance and fiscal responsibility.


• Coordinate substitute teachers and events for the Lower School, including field trips and bus reservations.


• Manage digital display, highlighting student work and key events, aligned with community values

Salary Range: $20 - $25/hr, based on experience.

About Milton Academy is an independent college preparatory K-12 school, boarding and day in grades 9-12, located just outside Boston. Milton Academy cultivates in our students a passion for learning and a respect for others. Milton students grow by developing their own identities, learning from and listening to the lived experiences of others, and living and working among peers whose differences they accept with respect and care. In our ongoing work to create an environment that confronts bias, injustice, and bigotry, we encourage each other to be open to learning, explore our histories and identities, and seek to understand the world around us with a critical lens. At Milton, we prepare students to partner with their future communities to create a more just world and to have the courage to speak up and live by our motto, "Dare to be true."