Logos Administrative Specialist

Lamar Advertising Company; Austin (TX); Vor Ort; USD 25.000 - 36.000; Vollzeit

Benefits dieser Stelle

120 hours PTO (increases with tenure)

12 paid holidays

Medical plan options

HSAs and wellness rewards

401(k) with company match

Employee stock purchase plan

Zusammenfassung

Lamar Advertising’s Interstate Logos office in Austin, TX is hiring an Administrative Specialist to keep the office running smoothly. You’ll be the first point of contact for customers, handle data entry, billing, and routine office tasks with a focus on accuracy and professionalism.

The position is full-time, on-site, offering benefits and a start at $22 per hour. Prior experience in an office setting and familiarity with MS Office are a plus.

Qualifikationen

• Strong command of English and professional communication.
• Proficiency in Microsoft Office, especially Access and Excel.
• Ability to handle confidential information with tact and diplomacy.

Aufgaben

• Provide administrative and receptionist support for the office.
• Answer phones, manage mail, and assist with billing.
• Update databases and produce monthly/annual reports.

Kenntnisse

English proficiency

MS Office Suite

Interpersonal skills

Data analysis

Attention to detail

Professionalism

Ausbildung

Associates degree or equivalent

College coursework preferred

Tools

Microsoft Access

Excel

Jobbeschreibung

• On-site
• Administrative
• Full-Time
• Requisition #: LOGOS006932

Description

The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Austin, TX is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Texas.

Company Overview:

The Interstate Logos division of Lamar Advertising is the largest provider of contract logo signing and tourist-oriented directional signing (TODS) programs, partnering with State Transportation Agencies since 1988. Interstate Logos is a wholly owned subsidiary of Lamar Media Corp., which is a wholly owned subsidiary of Lamar Advertising.

Lamar Advertising is one of the largest outdoor advertising companies in the world. Lamar offers advertisers a variety of advertising formats, helping both local businesses and national brands stand out from the competition. We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. We have been in business for over 100 years, and we have stayed true to our mission and values. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

Why Lamar?

Lamar is a certified Great Place to Work, with 86% of employees in agreement. Lamar Advertising has also been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.

• An hourly rate of $22/ hour
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's Day and Juneteenth
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

Position Purpose:

The primary purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support for our local offices. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with billing.

Essential Functions and Responsibilities:

• Organize and prioritize large volumes of information and phone calls. This includes but is not limited to:
• Sorting and distributing all incoming mail, opening mail for the General Manager
• Responding to regularly occurring requests for information
• Answering phones as receptionist, taking messages, and fielding/answering all routine and non-routine questions
• Provide administrative assistant support, including filing, typing, and designing general correspondence.
• Ordering office supplies as needed.
• Update and maintain commonly used databases, including contract/client information, structure and signage information, client applications, new contracts, and pictures.
• Generate various reports, including monthly and annual expenses, tracking reports, etc.
• Responsible for ordering Logo plates
• Assist with collections, including calling clients and sending letters.
• Process accounts payable and expense reports.

Knowledge, Skills, and Abilities:

• Strong command of the English language.
• Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive.
• Working knowledge of office administrative procedures and knowledge standard office equipment.
• Ability to handle confidential and non-routine information and explain policies when necessary.

Education and Experience Requirements:

• Associates degree, business school certification, and/or some college preferred
• A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
• Or other equivalent combination of education and experience.
• 2 years computer software use in an office setting is preferred.

Physical Demands and Work Environment:

• The primary work environment for this position is an office.
• The physical demands for this position include light lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking.
• Nights spent away from home are less than 10%.

Lamar is an EEO/AA employer, including Individuals with Disabilities, Protected Veterans, and any other State or Federally Protected characteristic.

Disability Self-Identification:When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we’re asking for this information!

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

#Admin

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.