Office Manager

Lamar Advertising Company; Nebraska; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid time off (PTO)

Company holidays

Professional development

Medical plan options

Health savings account

Disability coverage

Parental leave

401k with match

Employee Stock Purchase Plan

HSA contributions

Wellness program rewards

Great Place to Work certification

Job summary

Lamar Advertising Company in Lincoln, NE is seeking an Office Manager to keep the office organized and informed. You will oversee clerical staff, manage payroll hours, and stay aligned with HR policies while handling correspondence and program processes for the Interstate Logo Program in Nebraska.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to work independently or in a team.

Qualifications

• Bachelor's degree in business, business administration, or related field preferred.
• Minimum of 1 year experience in an administrative/office setting is required.
• Training in office management education preferred.
• A Valid Driver’s License is required.

Responsibilities

• Oversee office clerical staff and payroll hours.
• Maintain AR for the company; communicate with sales and GM on past due accounts.
• Enter/update client information, accounts, and contracts in company system.
• Maintain AP for the office; process invoices and coding.
• Liaise with corporate HR and assist employees with benefits and HR needs.
• Provide admin support to all employees and departments as needed.
• Complete monthly bank reconciliations and compile banking documents for corporate submission.
• Run errands and handle special requests from management.
• Monitor and maintain OSHA logs and related reporting.

Skills

Microsoft Office

Database software

Numerical aptitude

Organizational skills

English proficiency

Independent work

Team collaboration

Office equipment handling

Education

College degree in business/related field

1 year administrative/office experience

Office management training preferred

Valid Driver’s License

Tools

Fax

Copiers

Scanners

Job description

• On-site
• Administrative
• Full-Time
• Requisition #: OFFIC006895

Description

The Office Manager keeps the office spinning right round by keeping our office up to date, informed, and organized! If you’re a master of office procedures, we have a great opportunity for you! Our Interstate Logos office in Lincoln, NE is now hiring a new management team member to help us enhance the Interstate Logo Program in the state of Nebraska.

The purpose of the Office Manager is to oversee all office functions and administrative responsibilities. This includes managing clerical staff, maintaining payroll hours, and keeping closely informed on all Human Resources (HR) company-widepolicies and regulations. Additionally, the Office Manager is responsible for all incoming and outgoing correspondence and maintaining the integrity of processes pertaining to the Interstate Logo Program.

The Interstate Logos division of Lamar Advertising is the largest provider of contract logo signing and tourist-oriented directional signing (TODS) programs, partnering with State Transportation Agencies since 1988. Interstate Logos is a wholly owned subsidiary of Lamar Media Corp., which is a wholly owned subsidiary of Lamar Advertising.

Why Lamar? Lamar is a certifiedGreat Place to Work, with88%of employees in agreement. Lamar Advertising has also been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.

• Learn more about us on our official YouTube channel .
• Check reviews and company updates on our Glassdoor page .
• Learn more about our Great Place to Work certification.
  

• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's Day and Juneteenth
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

What we are looking for in YOU:

• Working knowledge of Microsoft Office Suite (Word, Excel, etc.), experience with Database related applications, and the ability to learn and become proficient with various company applications.
• An aptitude with numbers and a working knowledge of accounting functions.
• Strong organizational skills and experience with prioritizing duties and meeting deadlines.
• Excellent command of the English language, both written and oral. Ability to converse with persons of various social, cultural, economic, and educational backgrounds.
• Requires continual monitoring and maintaining of customer and office information.
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive.
• Must be able to work independently and as a team member.
• Ability to use fax machine, copiers, and scanners.
• Requires the ability to handle different challenges each day and adequately prioritize those demands.

Education and experience:

• A college degree in business, business administration, or related field is preferred.
• A minimum of 1 year experience in an administrative/office setting is required.
• Training in office management education preferred.
• A Valid Driver’s License is required.

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.

Candidates with a disability in need of an accommodation to fulfill our application requirements should email [e-mail] .

A day in the life:

• Oversee office clerical staff
• Maintain accounts receivables (AR) for the company. This includes making customer calls, sending correspondence, documenting information in company system, reviewing AR reports and communicating with the sales department and General Manager regarding past due accounts.
• Responsible for entering and updating client information, accounts, and contracts into company system.
• Maintain accounts payable (AP) for the office. This includes processing invoices, recording pertinent information, coding invoices to the correct GL account, and submitting invoices to Corporate for payment.
• Act as a liaison for corporate Human Resources (HR). This includes the Affermiative Action process, submitting employee information, assisting employees with benefit questions, worker’s compensation, and assisting any other human resource requirements needed.
• Provide administrative assistance to all employees as needed, such as assisting the sales department, preparing contracts, answering customer questions or directing them to the applicable personnel, providing invoice copies, or documenting messages as needed.
• Provide information when requested from corporate departments (Payroll, Human Resources, Credit, Accounts Payable, Accounts Receivable, etc.) as needed.
• Completing Monthly Bank Reconciliation and compiling all banking documents for corporate submission.
• Run errands as needed, i.e., going to the post office and making banks deposits.
• Complete and assist any special requests/projects from General Manager, Sales Manager, or Operations Manager.

Other duties such as:

• Maintenance of OSHA logs and miscellaneous truck mileage reporting as needed.
• Handle Operations Manager and General Manager’s expense reports upon request

Physical Demands and Work Environment:

• The primary work environment for this position is an office.
• The physical demands for this position include light lifting (10 to 20 lbs.) pushing, reaching, seeing (with a focus on reading, acuity, and depth perception), and talking.
• Nights spent away from home traveling are less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 360,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

• Handpainted murals
• Transportation and airports
• The largest network of digital billboards in the United States

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.

Please note:Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.