Office Manager

Lamar Advertising Company; La Crosse (WI); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Professional development

Medical plan options

Health Savings Account (HSA)

401k with company match

Employee Stock Purchase Plan

Wellness program cash rewards

Job summary

Lamar Advertising Company in La Crosse, Wisconsin is seeking an Office Manager to keep the office organized, up-to-date, and running smoothly. This on-site, full-time role manages administrative tasks, payroll hours, and HR coordination to support campaigns for local brands.

You will handle accounts payable/receivable, billing, and office operations while working with a small team. Opportunities include PTO, holidays, benefits, and a people-first culture.

Qualifications

• Excellent command of English, both written and verbal.
• Experience communicating with diverse backgrounds.
• Attention to detail in composing, typing, and proofing materials; meeting deadlines.
• Strong/proactive work ethic and professionalism.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with accounts receivable/payable and billing processes.
• Experience in collections preferred.

Responsibilities

• Maintain accounts receivable for the office; call and correspondence with sales on past-due accounts.
• Update billing system and client information, contracts.
• Maintain accounts payable; file invoices and code to correct department.
• Act as HR liaison for hiring, benefits questions, workers’ compensation, etc.
• Provide administrative support to all office staff, including contracts and invoicing.
• Provide information to corporate departments (Payroll, HR, Credit, AR, AP).
• Run office errands as needed; post office, certified mail, deposits.

Skills

English fluency

Office procedures

Attention to detail

Team player

MS Office

Independent worker

Collections experience

Education

High School Diploma or Equivalent

Business degree preferred

2 years office experience required

Equivalent education/experience

Tools

Fax machines

Copiers

Scanners

Binding machines

Job description

Lamar Outdoor of La Crosse
La Crosse, WI 54603, USA

• On-site
• Administrative
• Full-Time
• Requisition #: OFFIC006905

Description

The Office Manager keeps the office spinning right round by keeping our office up-to-date, informed, and organized! If you’re a master of office procedures, we have a great opportunity for you! Our Lamar office in La Crosse, Wisconsin, is now hiring a new management team member to help us bring outdoor advertising campaigns to life for brands in La Crosse, WI, and the surrounding areas.

The purpose of the Office Manager is to handle all administrative functions and responsibilities, as well as maintain payroll hours, and work closely with Human Resources on company-wide policies and regulations. This position will most likely serve as the sole administrative personnel in the office, but may also supervise one additional employee.

Why Lamar?

Lamar is a certified Great Place to Work, with 88% of employees in agreement. Lamar Advertising has also been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.

• An hourly range of $25 - $27/ hour, dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's Day and Juneteenth
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

What we are looking for in YOU:

• Requires an excellent command of the English language, both written and verbal.
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
• Requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machines, copiers, scanners, and binding machines
• Requires the ability to handle different challenges each day and adequately prioritize those demands
• Experience in Collections is preferred

Education and experience:

• High School Diploma or Equivalent
• A college degree in Business, Business Administration, or a related field is preferred
• 2 years of experience in an office environment is required. In lieu of experience, a college education will be accepted
• Or another equivalent combination of education and experience

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test!Not completing this assessment could result in disqualification from consideration for this position.

Candidates with a disability in need of an accommodation to fulfill our application requirements should email [e-mail].

A day in the life:

• Maintain accounts receivable for the company office. Includes making calls, sending correspondence, updating the ATB (Aged Trial Balance), and communicating with the sales department about past due accounts
• Responsible for updating the billing system, including client information, accounts, and contracts
• Maintain accounts payable for the company office. Includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment
• Act as a liaison at the local office for corporate Human Resources. Includes assisting in the hiring and affirmative action process, maintaining employee information, assisting employees with benefit questions, workers’ compensation, and assisting with any other human resource requirements needed.
• Provide administrative assistance to all employees at the office, as needed, such as assisting the sales department in preparing contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.
• Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit department, Accounts Payable, Accounts Receivable, etc.), as needed
• Run errands for the office as needed. For example, going to the post office for stamps, sending certified mail, making deposits, etc.

The following duties may vary, depending on the location's needs:

• Will most likely serve as the sole administrative personnel at the office and perform additional duties such as: answering phones, typing correspondence, inputting and researching data, logging in and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
• May support Operations with administrative duties such as: maintenance of OSHA logs, handling Operations Manager’s and GM’s expense reports upon request, misc. truck mileage reporting, petty cash, etc.
• May supervise one other administrative staff
• Complete any special requests/projects from the General Manager, Sales Manager, or Operations Manager

Physical Demands and Work Environment:

• The primary work environment for this position is an office.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, and depth perception), and talking.
• Nights spent away from home traveling are less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 360,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

• Handpainted murals
• Transportation and airports
• The largest network of digital billboards in the United States

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact.

Lamar is an EEO/AA employer, including Individuals with Disabilities, Protected Veterans, and any other State or Federally Protected characteristic.

Please note:Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.

SMS and Email Communications:

By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing [e-mail] or replying 'STOP' to text messages. Your information will be processed in accordance with our privacy policy .

California Residents -

Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number, and other contact information, employment history, reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.