Logistics & Vendor Operations Lead

Retif-Oil-and-Fue; Harvey (IL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Paid time off

Paid holidays

Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Account (FSA)

Company paid disability insurance

Company paid life insurance

Company paid AD&D insurance

Job summary

Retif Oil & Fuel is seeking a Logistics Coordinator for our Harvey, IL operations to manage site setup, vendor coordination, and daily 3PL tasks. You will own the queue, track installations, and ensure accurate invoicing and scheduling with vendors and customers.

The role emphasizes communication under pressure, attention to detail, and proficiency with Excel and CRM systems. Experience in fuel, lubricants, or tank equipment is a plus, with strong teamwork valued.

Qualifications

• Two or more years in logistics coordination, dispatch, service scheduling, or inside sales support.
• Proven ability to own a queue and follow-up.
• Strong spreadsheet and CRM discipline.
• Direct, calm communication with vendors and customers under time pressure.
• Fuel, lubricants, or tank equipment experience preferred.
• Excellent written and verbal skills.
• Proficiency in Microsoft Excel and Microsoft Office applications and ability to learn internal systems.

Responsibilities

• New Site Setup: take handoff, confirm site details, tank size, and delivery date.
• Vendor and Daily Operations: manage 3PL queue and serve as contact for invoicing and delivery scheduling.
• Closeout: schedule off-rental, pump out, and pickup; reconcile final vendor billing.
• Data and Documentation: maintain 3PL tracker and log activity in CRM; keep SOP current.

Skills

Logistics coordination

Dispatch

Service scheduling

Queue ownership

CRM discipline

Vendor communication

Excel

Microsoft Office

Tools

Microsoft Excel

CRM systems

ERP systems

Job description

Retif Oil & Fuel is seeking a Logistics Coordinator for our Harvey, IL operations to manage site setup, vendor coordination, and daily 3PL tasks. You will own the queue, track installations, and ensure accurate invoicing and scheduling with vendors and customers.

The role emphasizes communication under pressure, attention to detail, and proficiency with Excel and CRM systems. Experience in fuel, lubricants, or tank equipment is a plus, with strong teamwork valued.