Logistics Supervisor

T Musselman Excavating; Petersburg (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

T. Musselman Excavating is seeking a Logistics Supervisor to coordinate daily, weekly, and long-term scheduling of field personnel, trucking, and equipment to support project execution.

You will work with the Operations Manager and Project Managers to allocate resources and manage priorities across multiple sites. Successful candidates will supervise Drivers, maintain look-ahead schedules, and optimize fleet utilization while controlling costs.

Qualifications

• Experience in construction scheduling, trucking dispatch, or logistics coordination.
• Strong understanding of civil construction operations and field resource needs.
• Ability to coordinate multiple crews and equipment in a fast-paced environment.

Responsibilities

• Develop and communicate daily, weekly, and monthly schedules for field crews, trucking, and equipment.
• Coordinate dispatch of dump trucks and brokered services when internal capacity is insufficient.
• Review trucking invoices and monitor costs to maintain budget.
• Collaborate with Project Managers and Operations Manager to align resources with project timelines.
• Provide supervision and performance management to Drivers.

Skills

Scheduling coordination

Crew coordination

Leadership

Communication

Negotiation

Logistics management

Cost awareness

Tools

Scheduling software

Microsoft Office

Digital communication tools

Job description

The Company

T. Musselman Excavating is a local, diverse construction company dedicated to delivering high-quality projects and services in our community. With a focus on teamwork, innovation, and efficiency, we are committed to providing our employees with a collaborative environment to thrive and grow. If you have experience in the excavating industry, project coordination and consider yourself to be an organized/detail-oriented individual with a passion for the construction industry, this position may be right for you.

Position Summary

The Logistics Supervisor is responsible for coordinating the daily, weekly, and long-term scheduling of field personnel, trucking, equipment, and operational resources to support efficient project execution across T. Musselman Excavating.

Working closely with the Operations Manager, Project Managers, and Field Workforce Manager, this role maintains a comprehensive understanding of project schedules, workforce capabilities, and equipment requirements to ensure resources are effectively allocated and operational priorities are met.

The position also provides direct supervision of company Truck Drivers and the Float Driver, overseeing their performance, development, and day-to-day employment matters. Success in this role is measured by scheduling reliability, effective resource utilization, cost management, proactive communication, and the ability to anticipate and resolve operational challenges.

Key Accountabilities

• Develop, maintain, and communicate daily, weekly, and monthly schedules for field crews, trucking, equipment, and operational resources, ensuring alignment with project timelines and company priorities.
• Work closely with Project Managers to understand project scopes, upcoming activities, milestones, resource requirements, and anticipated scheduling changes.
• Collaborate with the Operations Manager and Field Workforce Manager to understand employee availability, skills, and crew composition, supporting effective manpower allocation and the continuity of established crews.
• Maintain accurate scheduling look-aheads, monitor workflow requirements, and proactively identify resource shortages, scheduling conflicts, or operational constraints.
• Coordinate the daily dispatch of company-owned dump trucks, prioritizing internal fleet utilization while ensuring timely and reliable service to active projects.
• Prepare and distribute nightly trucking and operational schedules, ensuring drivers, Foremen, and other relevant personnel have clear direction regarding assignments, locations, and expectations for the following day.
• Source and coordinate brokered trucking services when internal capacity is insufficient, negotiating competitive rates and maintaining strong relationships with reliable trucking providers.
• Review, verify, and approve trucking invoices, ensuring accuracy of rates, hours, services provided, and associated costs.
• Advocate for Truck Drivers by maintaining open communication, addressing concerns promptly, and coordinating with the Shop to ensure vehicle maintenance and repairs receive appropriate attention.
• Coordinate the scheduling and movement of heavy equipment and company assets between job sites, ensuring equipment is available where and when required while minimizing unnecessary transportation costs and downtime.
• Monitor equipment rental usage, costs, and duration, prioritizing company-owned equipment where practical and coordinating timely rental returns to minimize unnecessary expenses.
• Provide direct supervision and performance management to Drivers, including hiring, performance management, attendance, vacation requests, workplace concerns, performance expectations, scheduling and other employment-related matters.
• Work collaboratively with the Shop to understand fleet and equipment availability, planned maintenance and repairs when developing schedules.
• Respond proactively to changing project priorities, weather conditions, equipment breakdowns, employee absences, and other operational disruptions and communicating adjustments promptly to affected parties.
• Leverage scheduling software, digital tools, and communication platforms to maintain accurate, accessible schedules, streamline workflows, and improve coordination across departments.
• Maintain accurate records of trucking assignments, brokered services, equipment movements, scheduling changes, and related operational costs.
• Monitor trucking efficiency, fleet utilization, scheduling reliability, and resource allocation, identifying opportunities to reduce downtime, unnecessary expenses, and avoidable scheduling conflicts.
• Maintain regular communication with the Operations Manager regarding resource availability, competing priorities, scheduling challenges, and opportunities for operational improvement.
• Balance the needs of individual projects, field employees, drivers, and equipment resources while prioritizing overall company efficiency and operational objectives.
• Perform other related duties as assigned.

Desired Skills & Experience

• Previous experience in construction scheduling, trucking dispatch, logistics coordination, or a related operations role.
• Strong understanding of civil construction operations, trucking logistics, heavy equipment, and field resource requirements.
• Demonstrated ability to coordinate multiple crews, vehicles, and equipment resources in a fast-paced, changing environment.
• Strong organizational, planning, and time-management skills, with the ability to anticipate needs and manage competing priorities.
• Excellent interpersonal and communication skills, with the ability to build effective working relationships with employees, management, and external service providers.
• Strong leadership and people management skills, including the ability to coach employees, address performance concerns, and resolve conflicts professionally.
• Sound judgment, resourcefulness, and problem-solving abilities, with a proactive and solutions-oriented approach.
• Strong negotiation skills and cost awareness when coordinating external trucking and transportation services.
• Proficiency with scheduling software, Microsoft Office, and digital communication tools, with the ability to adopt new technologies and improve existing processes.
• Strong attention to detail, accountability, and commitment to timely communication and follow-through.

T. Musselman Excavating is an equal opportunity employer. It is our policy to recruit and select applicants for employment solely on the basis of their qualifications, with emphasis on selecting the best-qualified person for the job. T. Musselman Excavating does not discriminate against applicants based on race, colour, religion, sex, national origin, or disability, or any other status or condition protected by applicable federal, provincial, or local law. If accommodations are required during the application or interview process, please contact HR at 519-634-1113 and we are more than happy to discuss how we can accommodate your needs.