Logistics Specialist

Brooklyn Bottling Corp.; Miami (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Iberia Foods Corp in Miami seeks a detail-oriented Logistics Specialist to support our new facility. You will handle driver check-ins, settlements, credits, and invoice management, ensuring accuracy and complete documentation.

This role requires strong organizational skills and the ability to manage multiple tasks in a fast-paced environment. Join us to help streamline transportation operations and drive financial accuracy.

Qualifications

• Detail-oriented with strong administrative skills.
• Ability to handle multiple responsibilities in a fast-paced environment.
• Excellent organizational and documentation skills.

Responsibilities

• Check in drivers upon arrival and verify documentation.
• Provide drivers with settlements, credits, and invoicing information.
• Assist drivers with questions related to the settlement process or required documents.
• Review and process driver settlements for accuracy.
• Verify and clean invoices and credits to ensure accuracy.
• Resolve discrepancies between settlement reports, credits, and invoices.
• Print and organize invoices and credit documents for drivers during pickups.
• File invoices for audit and tracking purposes and coordinate with accounting for timely processing.
• Prepare driver bags with invoices, credits, and required materials for each pickup.
• Maintain accurate records of settlements, invoices, credits, and driver transactions.
• Collaborate with accounting and operations to ensure smooth processing of settlements.

Job description

Iberia Foods Corp, is a Food & Beverage distribution company with locations in New York, New Jersey, Massachusetts, Chicago, Atlanta, and two locations in Florida, Miami and Orlando. Iberia Foods first started in 1930 with a diverse portfolio of leading brands from the Caribbean and Latin America. We service over 12,000 supermarkets, club stores, wholesalers and independent retailers. Iberia Foods understands the unique and differentiated needs of each community. The company sells, distributes, and promotes a complete and diverse portfolio of leading brands from the Caribbean, Latin America.

We are seeking a detail-oriented Logistics Specialist to join our team in our new Miami facility. This role is integral to ensuring smooth operations related to driver check-ins, settlement processing, credits, and invoice management. You will be responsible for verifying and cleaning invoices, managing credits, preparing driver bags, and ensuring that all required documentation is organized and accurate. If you have a keen eye for detail, enjoy administrative tasks, and are adept at handling multiple responsibilities, this is the role for you.

Key Responsibilities

• Driver Check-Ins & Support:
  • Check in drivers upon arrival and ensure proper documentation is completed and verified.
  • Provide drivers with relevant information regarding settlements, credits, and invoicing.
  • Assist drivers with any questions related to the settlement process or required documents.
• Settlement Processing:
  • Review and process driver settlements, ensuring accuracy and completeness.
  • Verify and clean invoices and credits to ensure they are free from errors.
  • Resolve discrepancies between settlement reports, credits, and invoices.
• Invoice & Credit Management:
  • Print and organize invoices and credit documents for drivers during pickups.
  • Ensure all invoices are prepared and properly filed for audit and tracking purposes.
  • Coordinate with accounting or finance teams to ensure timely and accurate processing of payments and credits.
• Driver Bag Preparation:
  • Prepare driver bags with all necessary documentation, including invoices, credits, and other required materials for each pickup.
  • Ensure that all materials are accurately prepared and handed to drivers before departure.
• Documentation & Record Keeping:
  • Maintain accurate and organized records of all settlements, invoices, credits, and driver transactions.
  • Regularly update and review records for accuracy and compliance.
• Collaboration & Communication:
  • Collaborate with internal teams, including accounting and operations, to ensure smooth processing of settlements and related documents.
  • Provide timely communication to drivers and internal teams regarding any issues or delays in settlement processing.