Logistics/Purchasing Coordinator

Automatic Data Processing, Inc.; Sugar Land (TX); On-site; USD 50,000 - 60,000; Full time

Job summary

Everflow Supplies in Sugar Land, TX, is seeking a Purchasing / Logistics Coordinator to manage purchase orders, supplier communications, inventory needs and shipments, acting as a hub between suppliers, freight forwarders, warehouses and internal teams.

You will document shipments, verify details, enter data into ERP, coordinate with freight forwarders and carriers, monitor orders, and help resolve discrepancies while supporting continuous improvement to reduce costs and improve availability.

Qualifications

• Associate or bachelor’s degree in Supply Chain, Logistics, Business Administration, Purchasing, or a related field preferred.
• 2–4 years of experience in purchasing, procurement, logistics, supply chain, import/export, or a related function preferred.
• Experience working in a distribution, wholesale, manufacturing, or inventory-driven environment strongly preferred.
• Experience coordinating international shipments and working with freight forwarders, carriers, or customs brokers preferred.
• Working knowledge of purchase orders, inventory management, freight terminology, and shipping documentation.
• Ability to analyze information, identify discrepancies, and follow issues through resolution.

Responsibilities

• Document Collection Gathering ISF details, ISF confirmation, invoices, packing list, certificates of origin, MTR, Freight back up and other mandatory papers from suppliers. Ensuring each shipment entry and document set is filed separately per container.
• Verification Checking accuracy of details like B/L #, container numbers, item quantities, HS codes, Item Price and Payment and freight terms as per purchase orders.
• ERP Entry Enter shipment missing details into ERP systems, Verify the details and if any issue correct it as per the P.O.
• Communication Coordinating with suppliers, forwarders, C.A , banks
• Follow-ups Sending reminders to suppliers for pending documents and escalating delays to management if needed.
• Create, issue, maintain, and follow up on purchase orders based on approved purchasing requirements and inventory needs.
• Communicate with suppliers regarding purchase orders, production status, pricing, quantities, availability and expected ship dates.
• Coordinate inbound shipments with suppliers, freight forwarders, carriers, customs brokers, and internal warehouse teams.
• Monitor open purchase orders and shipments from order placement through final delivery, proactively addressing delays, discrepancies, or other issues.
• Maintain accurate purchasing, shipment, vendor, and item information within the ERP system and related tracking tools.
• Review inventory levels, demand information, lead times, and open orders to help identify potential shortages, excess inventory, or purchasing requirements.
• Obtain and review freight quotes, shipping documentation, commercial invoices, packing lists, bills of lading, and other import/export documentation as required.
• Partner with Warehouse, Sales, Customer Service, Finance, and other departments to resolve purchasing, receiving, inventory, and shipment discrepancies.
• Track supplier and logistics performance, including lead times, delivery performance, order accuracy, and recurring issues, and elevate concerns when appropriate.
• Support continuous improvement initiatives that increase purchasing efficiency, improve inventory availability, reduce freight or supply chain costs, and strengthen supplier performance.

Skills

Purchase orders knowledge

Inventory management

Freight terminology

Shipping documentation

Analytical ability

Education

Associate or bachelor’s degree in Supply Chain, Logistics, Business Administration, Purchasing, or related field

Tools

ERP system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Sugar Land, TX, US

2 days ago Requisition ID: 1584

Everflow Supplies is a growing specialty provider serving the plumbing, HVAC, industrial, mechanical, and fire protection industries across North America. We engineer, source, and deliver dependable product solutions that help our customers succeed — and we pride ourselves on being more than a supplier. We strive to be a trusted partner and an extension of our customers’ teams.

Our culture is built around collaboration, accountability, and growth. We move with purpose, think like owners, and believe every team member plays an important role in driving success. As Everflow continues to expand, we’re looking for motivated people who want to grow with us and help build something meaningful.

Position Summary

The Purchasing / Logistics Coordinator supports Everflow Supplies’ purchasing and supply chain operations by coordinating purchase orders, supplier communication, inventory requirements and shipments. This position serves as an important link between suppliers, freight forwarders, warehouses, and internal departments to help ensure materials and products are purchased and delivered accurately, efficiently, and on time.

What You’ll Do

• A.Documentation
  • Document Collection Gathering ISF details , ISF confirmation , invoices, packing list, certificates of origin, MTR , Freight back up and other mandatory papers from suppliers. Ensuring each shipment entry and document set is filed separately per container.
  • Verification Checking accuracy of details like B/L # , container numbers, item quantities, HS codes, Item Price and Payment and freight terms as per purchase orders.
  • ERP Entry Enter shipment missing details into ERP systems, Verify the details and if any issue correct it as per the P.O.
  • Communication Coordinating with suppliers, forwarders, C.A , banks
  • Follow-ups Sending reminders to suppliers for pending documents and escalating delays to management if needed.
• B Purchasing
  • Create, issue, maintain, and follow up on purchase orders based on approved purchasing requirements and inventory needs.
  • Communicate with suppliers regarding purchase orders, production status, pricing, quantities, availability and expected ship dates.
  • Coordinate inbound shipments with suppliers, freight forwarders, carriers, customs brokers, and internal warehouse teams.
  • Monitor open purchase orders and shipments from order placement through final delivery, proactively addressing delays, discrepancies, or other issues.
  • Maintain accurate purchasing, shipment, vendor, and item information within the ERP system and related tracking tools.
  • Review inventory levels, demand information, lead times, and open orders to help identify potential shortages, excess inventory, or purchasing requirements.
  • Obtain and review freight quotes, shipping documentation, commercial invoices, packing lists, bills of lading, and other import/export documentation as required.
  • Partner with Warehouse, Sales, Customer Service, Finance, and other departments to resolve purchasing, receiving, inventory, and shipment discrepancies.
  • Track supplier and logistics performance, including lead times, delivery performance, order accuracy, and recurring issues, and elevate concerns when appropriate.
  • Support continuous improvement initiatives that increase purchasing efficiency, improve inventory availability, reduce freight or supply chain costs, and strengthen supplier performance.

What You’ll Bring

Required

• Associate or bachelor’s degree in Supply Chain, Logistics, Business Administration, Purchasing, or a related field preferred.
• 2–4 years of experience in purchasing, procurement, logistics, supply chain, import/export, or a related function preferred.
• Experience working in a distribution, wholesale, manufacturing, or inventory-driven environment strongly preferred.
• Experience coordinating international shipments and working with freight forwarders, carriers, or customs brokers preferred.
• Working knowledge of purchase orders, inventory management, freight terminology, and shipping documentation.
• Ability to analyze information, identify discrepancies, and follow issues through resolution.

Target Compensation Range: The posted pay range of $50,000-$60,000.00 represents the anticipated hiring range for this position. Individual compensation will be determined based on a variety of factors, including, but not limited to, relevant experience, skills, qualifications, education, certifications, geographic location, market conditions, internal compensation practices, and other job-related business considerations, consistent with applicable law.

Why Everflow

At Everflow , we believe great companies are built by great people. We are committed to creating a culture where employees feel supported, empowered, and connected to the work they do every day.

We value people who think like owners, move with urgency, work collaboratively, and follow through on their commitments. As a growing organization, we offer opportunities to learn, contribute, and grow your career alongside a team that is passionate about serving customers and building long-term success together.

Benefits : Our offerings include medical, dental, and vision coverage, paid time off, company-sponsored retirement plans, and additional programs designed to support our employees and their families. Most importantly, we strive to create a workplace where people feel valued, supported, and empowered to succeed.

Everflow is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.