Logistics & Orders Excellence Specialist

Basalte; Town of Belgium (WI); Hybrid; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Meal vouchers

Eco vouchers

Hospitalization insurance

Group insurance

Commuting allowance

Collective bonus

Bike leasing

Multimedia options

Additional vacation days

Training and development

Job summary

Basalte is seeking an organized administrative specialist to manage order and logistics workflows in our Belgium office. You will coordinate packing, shipping, invoicing, and customer communications to ensure timely deliveries and accurate documentation.

The role requires Dutch and English fluency, plus proficiency with MS Office and ideally MS Dynamics 365 Business Central. You will work closely with sales to handle exceptions and optimize processes.

Qualifications

• A bachelor's degree in an administrative field or equivalent experience.
• Fluent in Dutch and English; German or Spanish is a strong asset.
• Proficient with PCs and have thorough knowledge of MS Office; ERP experience (MS Business Central) is a strong asset.
• Set priorities to ensure smooth daily organization of orders.
• Work accurately with attention to detail and quality.
• Willing to roll up your sleeves and pitch in wherever needed.

Responsibilities

• Shipping of goods; packing (40% -50%), scheduling with transport companies, completing (customs) documents.
• Complete order processing, shipping, and invoicing.
• Administrative follow-up and coordination of incoming orders; creating order confirmations, pro forma invoices, and credit notes.
• Monitoring the quality and completeness of outgoing shipments to customers.
• Monitoring delivery times and order lead times.
• Liaising with the sales department for shipments that fall outside the normal flow.
• Optimizing current processes in consultation with the team lead.

Skills

Fluent Dutch and English

Detail oriented

Prioritization

Team player

Education

Bachelor's degree in administrative field

Tools

MS Office

MS Dynamics 365 Business Central

Job description

Basalte is seeking an organized administrative specialist to manage order and logistics workflows in our Belgium office. You will coordinate packing, shipping, invoicing, and customer communications to ensure timely deliveries and accurate documentation.

The role requires Dutch and English fluency, plus proficiency with MS Office and ideally MS Dynamics 365 Business Central. You will work closely with sales to handle exceptions and optimize processes.