Orders & Logistics Operator

Basalte; Town of Belgium (WI); Hybrid; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Meal vouchers

Eco vouchers

Hospitalization insurance

Group insurance

Commuting allowance

Collective bonus

Bike leasing

Multimedia options

Additional vacation days

Training and development

Job summary

Basalte is seeking an organized administrative specialist to manage order and logistics workflows in our Belgium office. You will coordinate packing, shipping, invoicing, and customer communications to ensure timely deliveries and accurate documentation.

The role requires Dutch and English fluency, plus proficiency with MS Office and ideally MS Dynamics 365 Business Central. You will work closely with sales to handle exceptions and optimize processes.

Qualifications

• A bachelor's degree in an administrative field or equivalent experience.
• Fluent in Dutch and English; German or Spanish is a strong asset.
• Proficient with PCs and have thorough knowledge of MS Office; ERP experience (MS Business Central) is a strong asset.
• Set priorities to ensure smooth daily organization of orders.
• Work accurately with attention to detail and quality.
• Willing to roll up your sleeves and pitch in wherever needed.

Responsibilities

• Shipping of goods; packing (40% -50%), scheduling with transport companies, completing (customs) documents.
• Complete order processing, shipping, and invoicing.
• Administrative follow-up and coordination of incoming orders; creating order confirmations, pro forma invoices, and credit notes.
• Monitoring the quality and completeness of outgoing shipments to customers.
• Monitoring delivery times and order lead times.
• Liaising with the sales department for shipments that fall outside the normal flow.
• Optimizing current processes in consultation with the team lead.

Skills

Fluent Dutch and English

Detail oriented

Prioritization

Team player

Education

Bachelor's degree in administrative field

Tools

MS Office

MS Dynamics 365 Business Central

Job description

Play a key role in our order and logistics flow. You ensure that every order is processed accurately and shipped on time, keeping customers and colleagues informed every step of the way.

Your tasks include:

• Shipping of goods; packing (40% -50%), scheduling with transport companies, completing (customs) documents.
• Comlete order processing, shipping, and invoicing.
• Administrative follow-up and coordination of incoming orders; creating order confirmations, pro forma invoices, and credit notes.
• Monitoring the quality and completeness of outgoing shipments to customers.
• Monitoring delivery times and order lead times.
• Liaising with the sales department for shipments that fall outside the normal flow.
• Optimizing current processes in consultation with the team lead.

We expect you to ...

• Hold a bachelor's degree in an administrative field, or have equivalent experience.
• Be fluent in Dutch and English; German and/or Spanish is a strong asset.
• Be proficient with PCs and have a thorough knowledge of MS Office. Experience with an ERP system (MS Business Central) is a strong asset.
• Set priorities to ensure the smooth daily organization of incoming and outgoing orders.
• Work accurately, have an eye for detail, and hold quality in high regard.
• Be willing to roll up your sleeves and pitch in wherever needed.

What's in it for you ...

• A permanent, full-time position (4/5 or 4.5/5 is negotiable).
• No less than 32 vacation days (for full-time employment).
• A competitive salary, supplemented with fringe benefits such as meal vouchers, eco vouchers, hospitalization insurance, group insurance, commuting allowance, and a collective bonus.
• A flexible compensation plan with various benefits: bike leasing, multimedia options, or additional vacation days.
• Working in a brand-new office with standing desks, a fruit dispenser, sparkling water from the tap, and coffee machines with numerous options.
• Support and training to enhance your skills.
• A fantastic team of Basaltians and a vibrant company culture with team-building activities, BBQs, Christmas markets, after-work drinks, and sports events.

Why Basalte?

Here you can make a genuine impact. Here you are valued. Here you can grow.

Basalte was founded with the mission to unite quality design with intuitive, intelligent home automation. A unique combination that remains a fundamental part of our DNA. We aim to keep things simple and elegant, both in form and function.

It all started with an innovative design switch, but today we offer so much more: multifunctional design controls, refined speakers, elegant iPad holders, an intelligent home server, and even a smart remote control. We work closely with integrators, architects, and interior designers active worldwide in the residential luxury market to ensure our smart home solutions fit seamlessly into the most exclusive villas, apartments, hotels, and yachts around the world.