Logistics & Operations Specialist (Hybrid, SAP)

Zeon Chemicals Inc; Louisville (KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Zeon Chemicals Inc in Louisville, KY seeks a logistics and operations administrator to provide administrative support across subsidiaries. The role reports to the Sales Operations Manager and focuses on import documentation, order processing, document control, and contract management.

You will coordinate SharePoint records, support tradeshow activities, and communicate with customers, vendors, and internal teams. Hybrid schedule; 5+ years in admin/logistics preferred.

Qualifications

• 5+ years working in a business office environment providing Administrative / Customer Service / Order Processing / or Logistics Support.
• ERP system experience (SAP/Dynamics/PeopleSoft/Oracle) with Purchase Order Entry and/or Logistics/Shipment recording.
• Familiarity with electronic workflows; comfortable with SharePoint lists and document libraries.
• Experience communicating concisely and professionally via email and phone with accuracy and timeliness.
• Experience handling multiple tasks—such as inbound shipments and tradeshow preparation, or mass customer communications.

Responsibilities

• IMPORTS + ORDERING: Submit orders to vendors, monitor inbound shipments and share required data with all stakeholders. Update ERP records (~40% of time).
• DOCUMENT CONTROL: Update SOPs and act as Document Control Administrator, ensuring training records and procedures are aligned.
• CONTRACTS + AGREEMENTS: Maintain SharePoint contract/database records and manage approvals for renewals/ expirations.
• SHAREPOINT: Organize and maintain records in SharePoint across ZSM and subsidiaries.
• COMMUNICATIONS: Coordinate notifications to customers and employees.
• PROMOTION: Assist Commercial team with tradeshow prep and shipments, registrations, and sampling logistics.
• REMOTE OFFICES: Coordinate service needs at remote offices (Metro Boston, San Jose) and maintain on-site liaison.
• CONFIDENTIALITY: Manage NDAs and confidential materials, ensuring proper access.
• OTHER: Perform additional clerical duties as assigned.

Skills

Administrative experience

ERP experience

SharePoint

Communication skills

Multitasking

Tools

SAP

Dynamics

PeopleSoft

Oracle

Job description

Zeon Chemicals Inc in Louisville, KY seeks a logistics and operations administrator to provide administrative support across subsidiaries. The role reports to the Sales Operations Manager and focuses on import documentation, order processing, document control, and contract management.

You will coordinate SharePoint records, support tradeshow activities, and communicate with customers, vendors, and internal teams. Hybrid schedule; 5+ years in admin/logistics preferred.