Logistics Coordinator & Fleet Dispatch

Country Pure Foods; Byron Township, Northern (MI, KY); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Benefits Day One

Competitive Pay

On-call rotation

Job summary

JVC Enterprises, LLC is seeking a Logistics Coordinator / Fleet Dispatch to arrange transportation shipments and return our fleet to the Byron Center, MI area. The role involves tracking shipments, HOS compliance, and coordinating backhauls with brokers and drivers.

Proficiency with Prophecy TMS and related tools is required; some remote work may be possible after training. The position offers benefits and a family-company feel with the security of a larger organization.

Qualifications

• High school diploma or equivalent.
• 1-3 years in transportation or manufacturing preferred.
• Strong communication and scheduling abilities.
• Proficiency with Excel and relevant transport software.

Responsibilities

• Track and trace shipments and notify brokers or recipients of delays.
• EnsureHours-of-Service compliance and plan backhauls accordingly.
• Use Prophecy TMS to load and update shipments, attach documents, and manage changes.
• Coordinate with drivers, brokers, and dispatch team to optimize loads and backhauls.

Skills

Remote work capability

Education

High school diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

Excel

DAT

MyCarrierPortal

Carrier 411

FMCSA SAFER

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Benefits Day One and Competitive Pay! First Shift! JVC Enterprises, a long-established name in Grand Rapids area trucking, now part of the Peterson Farms Family of Companies, has an opening for a Logistics Coordinator / Fleet Dispatch position. Preferably looking for someone with experience in the field but absolutely willing to train the right candidate who is willing to lean from the ground up. Excellent benefit package. Family company feel with the big corporation job security and benefits!

OVERVIEW

JVC Enterprises, LLC is a truckload freight carrier that engages in interstate commerce & transportation of fresh, frozen and dry freight. JVC Enterprises, LLC is a wholly owned subsidiary of Peterson Farms Family of Companies located primarily in Shelby, MI 49455. The Backhaul Coordinator and Fleet Dispatch position is primarily responsible for arranging transportation shipments in the marketplace with the intention of getting JVC Enterprises fleet trucks back to our home terminal in Byron Center, MI.

RESPONSIBILITIES AND DUTIES

• Track and Trace Shipments - daily check the status of drivers (on time/late) at start of day & notify brokers or consignee/receiver of any late status. Reschedule if necessary and update TMS & team on any changes that are needed or already made. Relay to dispatch any updates needed that may affect future scheduled loads.
• Hours of Service - understand FMCSA/DOT Hours-of-Service regulations and check drivers HOS needs and apply available hours to respective backhaul selections. Shipments must be attainable with existing hours-of-service limitations.
• Secure & Dispatch Backhauls - Utilizing contacts or DAT Loads, obtain information and book freight backhauls for JVCE drivers to get back to Byron Center area or Shelby, MI (49455) area.
  • Location - keep deadhead miles to pickup and deadhead miles to terminal from delivery to a minimum, effectively maximizing loaded miles for the truck.
  • HOS - must ensure driver has required hours to be able to execute the load. Negotiate pickup/delivery dates/times with broker as needed to make schedule work.
  • Rate - the rate for the backhaul should be better than $1 per mile. The backhaul coordinator will need to negotiate rates whenever possible to maximize profitability.
  • Turnaround - backhauls are intended to be quick to return drivers to Michigan in an effort to haul another parent company shipment. Thus, backhauls should be consistent with 1 pickup, 1 delivery. Any shipments that fall outside this schedule must be escalated to the team.
  • Manage rate confirmations, paperwork, and POD & BOLs to be turned in for billing/invoicing.
• Data Entry - Must be able to work with existing TMS system (Prophecy) to enter load information into system. This entails building the booked load into Prophecy - driver, origin/destination addresses, pickup and delivery dates/times, division, pickup/PO #'s, driver, and equipment.
  • Attach load paperwork to shipments in Prophecy
  • Update loads as needed with any changes - Detention, new appointments, lumper charges, EFS codes, receipts, etc.
  • Change status of loads as needed (Pending, Assigned, Completed)
  • Drivers - send backhaul load to the driver over their OBC Tablet AND text it over the phone. Make sure they confirm receipt of the shipment. Talk to them by hone as needed prior to booking, during, and after delivery of the load as needed.
  • Team Members - Be sure load tenders are attached to emails on loads, rate confirmations sent to respective parties along with any additional info. Include all information needed so that the on-call associate can assist off hours if there is an issue.
  • Brokers - send signed rate confirmations to brokers and follow up with any issues or changes needed.
• Paperwork and Details - Lumpers/EFS/Paperwork
  • Include all relay, EFS, lumper charges and any other details that pertain to loads in the TMS (Prophecy).
  • Assist dispatch team collecting paperwork from drivers as needed.
• On Call Duties - Rotation (compensated)
  • There is a rotation for on-call duties for off-hours, weekends, and holidays where the on-call associate is provided with a phone for drivers to call if issues occur during off-hours. The Backhaul Coordinator & Fleet Dispatch associate is expected to be involved in the rotation with the other team members.

QUALIFICATIONS

Education

• High school graduate or equivalent
• Associate's & Bachelor's degree preferred Work Experience
• 1-3 years of relative experience in the transportation field preferred
• 1-3 years of relative experience in the manufacturing field preferred

Skills and Knowledge

• Ability to work remotely if needed
• Must have knowledge and experience with Excel, DAT, MyCarrierPortal, Carrier 411, and FMCSA SAFER. - preferred
• Knowledge of current market trends and where to find information regarding them; fuel included - preferred
• Ability to use computer with proficiency
• Knowledge of DOT weight restrictions, HOS regulations