Logistics Coordinator

Talentify; Town of Texas (WI); On-site; USD 21,000 - 22,000; Full time

Job summary

All Hands and Hearts seeks a full-time Field Logistics Coordinator to manage field logistics, update our databases with homeowner and assessment data, and coordinate daily work with the field team. The role includes conducting site damage assessments and acting as a liaison between homeowners, field teams, and office staff to maintain smooth workflow.

This short-term position ends on November 7th and requires coordination with the Project Manager.

Qualifications

• Good written and oral communication skills.
• Familiarity with Salesforce and Google Workspace.
• Able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Schedule volunteers and groups to maintain workflow across project sites.
• Manage data entry and analysis of sites completed and in progress.
• Maintain the Salesforce database and ensure data quality.
• Enter and maintain Crisis Cleanup database for homeowners and volunteers.
• Support PM to generate and maintain a work queue for volunteers.

Skills

Communication skills

Salesforce

Google Workspace

Microsoft Office

Organizational skills

Delegation

Education

High school diploma or equivalent

Tools

Google Docs

Google Sheets

Microsoft Office Suite

Job description

Position Purpose

A versatile position within a dynamic nonprofit that helps communities recover after disasters and gets children back in school. The position is full time and is responsible for managing field logistics, updating our database with homeowner and assessment data, scheduling daily work coordination with the field team, and conducting site damage assessments. The LC also acts as a liaison between homeowners, field teams, and office staff to maintain a smooth workflow and ensure sites are ready for work.

This is a short term position that will end November 7th.

Reporting Relationships

• Reports to Project Manager
• Roles reporting to position None
• Approximate number of reports 0

Essential Functions

• Working with staff; schedules volunteers and groups to maintain consistent workflow across all project sites
• Manages data entry and analysis of sites completed and in progress to implement improvements on the program
• Maintain the Salesforce database & quality data input, collection, and auditing
• Enter and maintain the Crisis Cleanup database for homeowners we interact with and support volunteers assisting with this
• Assist the PM as needed to generate & maintain a work queue to accommodate the maximum number of volunteers in the field
• Support the OM and PM in field needs, sourcing materials, building vendor relationships as needed, and keeping track of base and program assets.
• Act as Point of Contact for homeowners to ask for assistance, schedule assessments, and get updates on their cases
• Conduct damage assessor training and conduct site assessments as needed
• Collect and analyze beneficiary feedback to improve overall operations for the program
• Perform other duties as required.

Position Requirements

• Education High school diploma or equivalent required.
• Related Experience 6+ months in leading teams in a post-disaster or similar setting. Experience conducting needs assessments preferred. Experience in working with NGOs, All Hands and Hearts, Americorps, Disaster Assessment and Response Teams, or similar settings preferred. Familiarity with chainsaw, mucking & gutting, mold sanitation, tarping operations, and materials & administrative a plus.
• Special Competencies/Certifications Good written and oral communication skills and confidence working with Salesforce and Google Workspace, particularly Google Docs and Google Sheets; and Microsoft Office. Applicants need to be well organized and have a flexible approach to managing multiple tasks, prioritizing them appropriately, and outstanding delegation skills. The individual is able to manage a large workload and perform in a fast-paced environment.

Working Conditions and Physical Demands

• Constantly works in outdoor adverse weather conditions
• Frequently moves items weighing up to 40 lbs on work site or on base
• Frequently operates construction equipment (table saws, impact drivers, drills, chainsaws))
• Frequently operates computer
• Must be able to remain in a stationary position
• Living in communal environment
• High stress situations in an immediate post-disaster environment with limited amenities

Compensation & Benefits

• Pay rate is $15 - $15.25 USD / hour, and up to $15.50/hour for highly qualified candidates who have previous experience in this role.
• Room & board included
• Monthly R&R breaks
• Travel to and from program location
• Medical, vision, and dental insurance plans (US Employees)
• Flex Spending Account (US Employees)
• 401K with safe harbor match for U.S. staff (US Employees)

Diversity is the acknowledgment, promotion and celebration of our differences and similarities. All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical and mental abilities, sexual orientations, ages, spiritualities, points of view and socioeconomic statuses can fit in with us. We support individuals from around the world and serve communities affected by disasters with purpose. Response, recovery, resilience and renewal are why we exist. Respect for the value of diversity, inclusion and social justice drives us forward every day. Everyone is welcome.

All Hands and Hearts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, Veteran status, age, or any other protected characteristic.