Logistics Coordinator

Sharp Services; Town of Bethlehem (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Sharp Services is seeking a Logistics Coordinator to build and sustain productive relationships with internal and external stakeholders while gathering essential information from Logistics Specialists and Clinical Supplies Project Managers to complete logistics deliverables.

The role includes organizing department documentation for short- and long-term storage and supporting all logistics-related functions.

Qualifications

• Associate's Degree or equivalent in Business, Logistics or related field; three to five years' related experience and/or training; or equivalent combination of education and experience.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Excellent oral and written communication is required to communicate with the team, peers, management and external contacts. Ability to speak effectively before a group of any combination of the above.
• Working knowledge of personal computers and Microsoft Office Products, including Word, Project and Excel.
• Must have the ability to work in a cross-functional team environment.
• Effective communication, organization, planning, initiative, follow-through, and responsiveness skills are a must.
• Knowledge in pharmaceutical and/or international shipping is preferred.

Responsibilities

• Provide support and assistance for all logistics-related functions including receiving, distribution, returns, and destruction.
• Assist Logistics Specialist with obtaining information from internal and external stakeholders for quotes pertaining to logistics-based information.
• Assist on confirmation within Customer Supplied and / or Sharp Interactive Resource Technology (IRT) System
• Provide feedback to management to improve new and existing processes.
• Complete data entry such such of Logistic Documentation, such as Distribution Instructions, Product Profiles, Return Instructions, etc. for Logistics Specialist.
• Analyze the daily distribution activities with Logistics Specialist pertaining to project specific distribution processes.
• Assist with the creation of pro forma/commercial invoices.
• Maintain all shipping documentation including, but not limited to filing, scanning, retrieving documentation, re-filing, etc.
• Assist in investigations pertaining to distribution-related issues.
• Comply with all cGMP guidelines.
• Adhere to set safety standards.
• Participate actively in regular meetings.
• Achieve expected performance measures.
• Other duties as assigned.

Skills

Communication

Cross-functional teamwork

Problem solving

Attention to detail

Education

Associate degree or equivalent in Business/Logistics

Tools

Microsoft Office (Word, Project, Excel)

Job description

Summary

The Logistics Coordinator is responsible for creating and maintaining a healthy relationship with internal and external stakeholders. He/She will gather pertinent information from Logistics Specialists, as well as Clinical Supplies Project Managers, and/or Global Depot Analyst to complete Logistics related deliverables as assigned. The Logistics Coordinator will be responsible for organizing/filing department documentation for short-term and long-term storage.

Essential Duties and Responsibilities

• Provide support and assistance for all logistics-related functions including receiving, distribution, returns, and destruction.
• Assist Logistics Specialist with obtaining information from internal and external stakeholders for quotes pertaining to logistics-based information.
• Assist on confirmation within Customer Supplied and / or Sharp Interactive Resource Technology (IRT) System
• Provide feedback to management to improve new and existing processes.
• Complete data entry such of Logistic Documentation, such as Distribution Instructions, Product Profiles, Return Instructions, etc. for Logistics Specialist.
• Analyze the daily distribution activities with Logistics Specialist pertaining to project specific distribution processes.
• Assist with the creation of pro forma/commercial invoices.
• Maintain all shipping documentation including, but not limited to filing, scanning, retrieving documentation, re-filing, etc.
• Assist in investigations pertaining to distribution-related issues.
• Comply with all cGMP guidelines.
• Adhere to set safety standards.
• Participate actively in regular meetings.
• Achieve expected performance measures.
• Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty. The minimum requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate's Degree or equivalent in Business, Logistics or related field; three to five years' related experience and/or training; or equivalent combination of education and experience.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Excellent oral and written communication is required to communicate with the team, peers, management and external contacts. Ability to speak effectively before a group of any combination of the above.
• Working knowledge of personal computers and Microsoft Office Products, including Word, Project and Excel.
• Must have the ability to work in a cross-functional team environment.
• Effective communication, organization, planning, initiative, follow-through, and responsiveness skills are a must.
• Knowledge in pharmaceutical and/or international shipping is preferred.