Logistics Coordinator

Instrata; St. Francisville (LA); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Breakfast provided on site

Lunch provided on site

Job summary

Instrata is seeking an entry-level Logistics Coordinator to keep materials, equipment, and deliveries moving on an active job site. You will serve as the on-the-ground extension of the Procurement/Logistics Manager, handling daily logistics tasks and acting as the go-to contact for field crews.

This on-site role emphasizes organization, reliability, and the desire to grow within procurement and logistics. The position is hourly, full-time, and located on a construction site in St.

Qualifications

• High school diploma or equivalent required.
• Experience in inventory, receiving, dispatch, warehouse, or similar logistics coordination work preferred.
• Willingness to learn site vocabulary and processes on the job matters more than prior industry experience.
• Military experience a plus.

Responsibilities

• Receive, inspect, and log deliveries and route to crews or storage.
• Coordinate delivery timing with field crews so materials are where they’re needed, when they’re needed.
• Track on-site inventory and flag shortages or discrepancies.
• Follow up on open purchase orders and communicate delays to the team.
• Support inventory forecasting with current records for planning future needs.
• Coordinate material needs around site events and shifts.
• Serve as the day-to-day contact between field crews and management.
• Stage and organize materials and laydown yard to keep areas functional and safe.
• Maintain up-to-date logistics records using team tools.
• Identify small process improvements in material flow and share with leadership.

Skills

Inventory control

Receiving

Dispatch

Warehouse

Logistics coordination

Office 365

Excel

Outlook

Record-keeping

Communication

Education

High school diploma

Military experience

Tools

Basic inventory or logistics tracking tools

Job description

Job Summary: The Logistics Coordinator keeps materials, equipment, and deliveries moving on an active job site, serving as the on-the-ground extension of the Procurement/Logistics Manager. This role owns the daily mechanics of site logistics — receiving, staging, inventory tracking, and delivery follow-up — and is the point of contact field crews turn to when they need materials or answers, and the eyes and ears the Procurement/Logistics Manager relies on when they can’t be on-site. This is an entry-level, hourly position well suited to someone early in their logistics or supply chain career who is organized, dependable, and eager to grow into broader procurement and logistics responsibility.

Job Duties and Responsibilities

• Receive, inspect, and log incoming deliveries of materials, equipment, and supplies, and route them to the correct crew, laydown area, or storage location.
• Coordinate delivery timing and staging with field crews so materials are where they’re needed, when they’re needed, without disrupting active work areas.
• Track on-site inventory levels day to day and flag shortages, discrepancies, or upcoming needs to the Procurement/Logistics Manager before they become a problem.
• Follow up on open purchase orders and scheduled deliveries, checking status with vendors or drivers and communicating delays or issues to the appropriate team member.
• Support inventory forecasting by keeping accurate, current records the Procurement/Logistics Manager can use to plan ahead for upcoming project needs.
• Coordinate material and supply needs around key site events, such as crew changes, shift starts, and scheduled deliveries.
• Serve as the day-to-day, on-the-ground point of contact between field crews and the off-site or traveling Procurement/Logistics Manager and project management team.
• Stage and organize materials, equipment, and the laydown yard to keep work areas functional and safe as the site develops.
• Maintain accurate, up-to-date logistics records — inventory, deliveries, and site activity — using the tools and systems the team provides.
• Proactively identify small process improvements in material flow or site logistics and communicate them to leadership.
• Take on additional administrative and coordination tasks as the site and project needs evolve.

Job Knowledge, Skills, and Abilities

• Prior experience in inventory, receiving, dispatch, warehouse, or similar logistics coordination work.
• A quick learner who can pick up new terminology, tools, and site-specific processes without needing everything spelled out.
• Strong attention to detail and comfort keeping accurate records under a fast-moving schedule.
• Clear, confident communication skills; comfortable being the go-between for field crews and off-site leadership.
• A proactive, ownership mindset with a genuine interest in identifying and fixing inefficiencies in material flow.
• Not afraid to ask questions when encountering unfamiliar processes or terminology.
• To perform this job successfully, an individual should have knowledge of:
• Basic Office 365 software (Word, Excel, and Outlook)
• Comfort with basic inventory or logistics tracking tools and systems (training provided)

Education and Experience

• High school diploma or equivalent required; college coursework a plus but not required.
• Experience in inventory, receiving, dispatch, warehouse, or similar logistics coordination work preferred.
• No construction industry experience required; willingness to learn site vocabulary and processes on the job matters more than prior industry experience.
• Military experience a plus.

Physical Requirements

The employee must regularly lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to stand, walk, and move about an active construction site, and use hands to handle materials and equipment. Must be comfortable working outdoors and in a temporary/mobile job-site setting (trailer or tent).

Work Environment

This is an on-site, ground-up construction environment, not an office or warehouse setting. The site is in the early stages of development, so conditions will evolve as the project progresses. Breakfast and lunch are provided on site. This is a secure/confidential site: once on site for the day, employees may not leave and re-enter. Full-time, hourly, with the expectation of being on site every scheduled day. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned as the scope of the position may change as necessitated by business demands.